Agenda - Council - 02/25/2003 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I I Consent Agenda Authorization to Seek Requests for Proposals for Police Towing Contract By: Captain Tim Dwyer Background: The Ramsey Police Department recently revisited the concept of establishing a "contract" for police towing and impound services. Up until now, the Police Department has operated without a contract, selecting a single tow vendor to handle all our tow and impound needs. In 2002, we opened this up to another interested vendor. Since that time, competition and other issues have arisen and we now have a third vendor that is interested in providing the towing services for the City. The Police Department has reviewed current policies from surrounding communities with regard to selecting a vendor for tow and impound services as well as case law concerning towing contracts with municipalities. This review process has shown that agencies who develop and seek a "Request for Proposal" for towing services and enter into a contract with one tow vendor, comply with federal and state law and current case law. - Under the direction of Chief Way, Sgt. Paplham obtained the current Request for Proposals from Maple Grove PD and other agencies and developed a formal "Request for Proposal" (RFP) for Ramsey PD. This RFP outlines minimum terms and conditions that must be met by vendors to be considered a viable pr9posal. This Request for Proposals from area vendors has the intended purpose of retaining a single vendor service to provide Towing, Impounding, and Storage of Motor Vehicles. A contract would be developed following the RFP and would be for one (1) year with the City's option to renew it with the vendor for a second year. The Ramsey PD RFP draft is being reviewed by the City Attorney for final approval. The Police Department is requesting council authorization to solicit "Request for Proposal for Towing, Impounding, and Storage of Motor Vehicles for the Ramsey Police Department". The notice of"Request for Proposal" will be published in the Anoka County Union as well as posted at City Hall. Vendors who have expressed, an interest in providing the service will be notified of the opportunity to submit a proposal. Recommendation: Staff recommends Council adopt the Resolution # 03-02-XXX authorizing the Police Department to seek "Request fbr Proposals" from interested towing vendors. Council Action: Motion by City Council to adopt Resolution # 03-02-XXX, authorizing the Police Department to formally advertise the "Request for Proposal" with the intended purpose of retaining one towing vendor to provide police towing, impound, and storage of motor vehicle services for a one (1) to two (2) year period. Advertisement of the RFP is pending City Attorney review of the RFP documenti REVIEWED BY: Chief Jim Way Asst. City Administrator Heidi Nelson City Attorney Bill Goodrich