Agenda - Council - 03/11/2003 - Laserfiche WebLink

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Mr. James Norman, City Administrator git,/of Ramsey February 21, 2003 COST OF SERVICES The above Scope of Services would be completed for a total lump sum fee, all inclusive of Nineteen Thousand One Hundred Forty Dollars ($19,140..00), including staff time and all reiumbursable expenses for photocopying; printing of ten copies of the draft and.£mal report, long. distance telephone, mileage, postage, etc. Cost of services includes a site visit, in-person interviews/meetings with businessowners in the commercial district, interviews with other key people as required and eight Client group meetings as summarized above. Any additional meeting time and/or changes to the above Scope' of Services as requested by the Client may result in fee changes to the proposal. These changes would be negotiated by Maxfield and' the Client in the final scope of work. Staff research hours by personnel are listed separately on the enclosed spreadsheet. Any additional copies of the report requested by the Client beyond that outlined in the Cost of Services will be billed at our direct costs for printing of the documents. OPTIONAL CUSTOMER INTERCEPT SURVEY Maxfield. Research will initially attempt to obtain Zip Code customer counts from existing businessowners through a Zip Code Count program that would be conducted during the course of the study for a two- to three week period. If we cannot obtain accurate or sufficient data through participation in the Zip Code Count program or through base data information provided by individual businessowners, the City may want to undertake a separate customer intercept survey. This survey would be developed by Maxfield Research and reviewed with the Client'group. It would consist of no more than a 3-minute customer survey and would be- conducted on-site, pre- arranged with area businesses. · The survey would be conducted by the firm of Sally Zorich and Associates; a company that specializes in these types of surveys. ~ The cost to conduct the intercept survey (roughly four to five hours per day for foUr non- consecutive, days) would be a total of $2,200.00 additional. PROJECT DELIVERABLES · Maxfield Research Inc. will provide a bi-weekly email update tO the Client regarding the status of the project and any important.information. If necessary, Maxfield may recommend, a meeting with the Client group or project coordinator to discuss initial findings that may necessitate action on the part of the Client group during the course of the study. I ! I I I I I I I I I I I I Maxfield Research Inc. -228- 7