Minutes - Public Works Committee - 03/20/2007

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City Engineer Jankowski stated the Trappers Ridge subdivision consists of a two lot subdivision which was platted at the terminus of 1 60th Lane in 2004. The westernmost 420 feet of 1 60th Lane has not been constructed, however a 66 foot road easement existed over the two properties at the end of the paved street. It was subsequently determined that this easement was not specifically dedicated to the City. As a result the City purchased the right-of-way from these properties and the Trappers Ridge lot property owner constructed his driveway through the right of way to obtain ingress and egress to his lot. Mr. Jankowsl(i indicated over the summer of 2005 staff had received phone calls from the property owners at the end of 1 60th Lane disputing the use of the drive access that had been constructed within this right-of-way. By the time the issue was discussed at the September 2005 Public W orl(s Committee meeting the neighbors appeared to have solved their disputes, but there was discussion about the permanent status of the road. The neighbors indicated that they preferred not to have a public road built. City Engineer Janl(owski reviewed that at a February 7, 2006 City Council worl(session the Council addressed this issue that was forwarded to them at the September Public Works meeting. The Council agreed that if a right-of-way is to be used by the general public it needs to be maintained by the City. Council directed that paving of this segment of street be added to the program for street improvements scheduled for the summer of 2006. Bids were opened in July 2006 for paving this segment of street. The cost was $45,419 which was considerably higher than the $26,000 estimated and the project was not awarded, but was to be reconsidered at a later date. The purpose of this case is to get direction on this project. City Engineer Janl(owsl(i indicated the cost of the project is estimated to be approximately $50,000. The funding for a project including a street improvement such as this one would be eligible from the Public Improvement Revolving Fund (PIR). This is the fund that fronts the costs for the special assessments for the Street Maintenance program. The balance in the PIR fund will only be around $450,000 at year end not including any additional projects undertaken in 2007 such as the Neon Street connection house purchase. A couple of years ago this fund had over $2 million but since 2004 Oal( Park Terrace, Ebony Street, and Welcomes Road projects were financed from this fund. Mr. Jankowski advised staff recommends that the PIR fund not be reduced any further at this time to fund this project but be included in the 2008 through 2012 Capital Improvement Program to determine the appropriate project date. Chairperson Elvig verified with City Engineer Janl(owsl(i that there are no outstanding public safety issues associated with this right-of-way. Councilmember Olson asked if there has been any further contact with any of the residents. City Engineer Jankowsl(i replied not to his knowledge. Councilmember Dehen was provided with bacl(ground information regarding 1 60th Lane and the City's purchase of right-of-way. Motion by Councilmember Olson, seconded by Councilmember Dehen, to recommend to City Council that the paving of 1 60th Lane not be constructed in 2006 and that it be added to the 2008 through 2012 Capital Improvement Program to determine the appropriate project date. Public Works Committee / March 20, 2007 Page 12 of 14