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FC CASE <br /> <br />AUTHORIZE BUDGET AMENDMENT FOR THE PURCHASE OF REPLACEMENT <br />AND NEW COMPUTER EQUIPMENT <br /> By: Jessie Hart, Finance Officer <br /> <br />Background: <br /> <br />Included in the 1997 Adopted General Fund Budget is $18,000 for the purchase of replacement <br />and new computer equipment. It had been anticipated that we would replace three of the existing <br />Mac's with personal computers [PC's] similar to what was added when the network was <br />installed. It becoming more and more necessary to begin replacing the Mac's, as most of them <br />are 8 to 10 years old and beginning to experience problems. With the move to PC's, we had also <br />anticipated adding an additional laser printer to facilitate the new users and getting rid of one of <br />the Mac laser printers. <br /> <br />I have acquired quotes for the various equipment from TR Systems, Inc., the company that <br />installed and maintains our existing equipment. These quotes for replacement PC's was <br />somewhat less in price than what had been originally anticipated. ! have also requested <br />information from the State of Minnesota Cooperative Purchasing Venture and the Hennepin <br />County Purchasing Cooperative but have yet to receive anything back from either, therefore, this <br />case is being written based on the quotes received from TR Systems, Inc. <br /> <br />Because of the lower prices, it would be desirable to replace as many of the Mac's as we can, <br />ideally all 16 of them that are currently in use. Replacement of the Mac's would also require the <br />need for another laser printer that is compatible with the PC's. An additional benefit of having <br />all PC's is the ability to utilize all of the functions available on the PC's by all users. Some of <br />these features include access to everyone's schedule through the network as well as the potential <br />of using all of the functions of the E-mail system. <br /> <br />Because the PC's would be replacements, there is funding available from the Equipment <br />Replacement Fund at 75% of the price of a new PC even though the fully depreciated value of <br />each Mac is about two times the cost of a new PC [pursuant to the policy established for the <br />Equipment Replacement Fund]. We would also be saving up to $200 per Mac for the <br />maintenance agreement. The new PC's have a 1-year warranty and then a maintenance <br />agreement is not necessary as most problems could be corrected or handled in house for <br />substantially less than any agreement would cost. <br /> <br />The funding included in the 1997 Adopted General Fund Budget is as follows: <br /> <br />Computers: <br /> PC/Mac Workstations <br /> First Year Funding <br /> <br />Less: Available from Equipment Replacement <br /> Net New Monies <br /> <br />$15,000.00 <br />3,000.00 <br />SI8,000.00 <br />11,400.00 <br />$ 6,6OO.OO <br /> <br /> <br />