Agenda - Parks and Recreation Commission - 09/13/2007

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Staff Recommendation: Staff recommends that the youth association's request be approved for fencing ballfields #2 arid #3 at Alpine Park - provided that it is understood by all parties that certain specifications and project details are adhered to. These project minimums are addressed in the Commissions suggested motion. Commission Action: Motion to recommend City Council award an not-to-exceed cost of $5,000 for outfield fencing for fields #2 and #3 at Alpine Park, provided that; · A minimum of $5,000 in cash contributions is allocated to the project by ARAA and the City's cash contributions do not exceed $5,000. · Any contractors or vendors working on City property are licensed or permitted to work in the City; and they are insured with the City receiving a certificate of insurance before any work is performed. · The City shall be notified before any work will begin, with an on-site preconstruction conference to occur with City staff present for each trade's work. · The outfield fencing fabric shall be galvanized 9 gauge chainlink, with 2" line posts and 2 Y2" terminal posts with associated materials that meet or exceed the existing fencing materials specifications. · The concrete maintenance strip shall be continuous; a minimum of 18" wide, greater than 3.5" in depth and professional finished with neatly formed edges. The center should be higher than the edges to allow grass clippings to rinse off the sides - with the outer edges I" higher than soil line. · ARAA warrants that the outfield fencing project is approved as complete, and that any additions discovered to make the project 'whole' like plastic top guards or warning tracks are accommodated by ARAA. · All restoration of turf etc. shall be complete by March 31 st, 2008. P&R: 09/13/07 Reviewed by: Parks Supervisor Director of Public Works/Principal City Engineer Finance Officer City Administrator P & R: 09/13/07