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BUDGET COMMITTEE CITY OF RAMSEY ANOKA COUNTY STATE OF MINNESOTA The Ramsey Budget Committee conducted a regular meeting on Tuesday, October 29, 1991 at the Ramsey Municipal Center, 15153 Nowthen Boulevard N.W., Ramsey, Minnesota 55303. Members Present: Councilmember Kenneth Peterson Councilmember Sheila Beyer Councilmember Glen Hardin Also Present: City Administrator Ryan Schroeder Finance Officer Sandra Ashley Helling CALL TO ORDER Councilmember Peterson called the meeting to order at 6:00 p.m. CITIZEN INPUT None CONSENT AGENDA It was the consensus of the Budget Committee to approve the following item on the Consent Agenda: 1) Report on Hakanson Anderson Associates, Inc. Invoicing Paid Through 10/26/91 Further discussion: Finance Officer Helling stated the Consent Agenda item recaps the invoices the City has paid Hakanson Anderson Associates, Inc. It shows the difference in the expenditures with Hakanson Anderson for 1991 as compared to 1989 and 1990. The goal is to substantially reduce this bill and that is being done. Councilmember Peterson inquired if there is a policy to help City Engineer Jankowski determine which projects should stay in-house and which ones should be farmed out. Mr. Schroeder stated that no projects should be farmed out. There are some projects that Hakanson Anderson is still working on from before and they will need to keep the files until the project closes out. He stated the only calls made to Hakanson Anderson is to get a file or a developer will sometimes call them directly. Councilmember Peterson inquired if Mr. Jankowski is still heading the Public Works Department and suggested that Mr. Mevissen could probably handle it. Mr. Schroeder replied he would review the organizational chart and bring it up for discussion again in a couple of months. Upon inquiry regarding the billing process, Mrs. Helling replied there are more staff members who are billing their time now such as Ms. Frolik (Zoning Administrator) and Mr. Gromberg (Project Manager). Councilmember Hardin suggested that Mr. Schroeder should talk to Mr. Jankowski about staying on schedule, for example nothing's been done with regard to the Bison Street N.W. Project. Mr. Schroeder replied that his 1992 Goals List is an attempt to "keep a handle" on issues plus there will be items added to the list continuously. Councilmember Beyer suggested that maybe changing the hours that City Hall is open would assist in serving the residents and developers. Mr. Schroeder stated he would consider her suggestion. APPROVE AGENDA It was the consensus of the Budget Committee to approve the agenda as presented. Budget Committee/October 29, 1991 Page 1 of 4