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#79-01
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RESOLUTION ESTABLISHING PURCHASING POLICY #79-1 <br /> <br /> NOW THEREFORE BE IT RESOLVED by the City Council, City of Ramsey <br />Minnesota, to establish a standing operating procedure for the execution <br />of purchase requisitions and purchase orders. The following administra- <br />tive procedures will be adhered to by all Staff Personnel, Department <br />Heads and employees. <br /> <br />A. Purpose. The establishing of a policy in the purchasing of supplies <br />goods, wares, merchandise, materials, and services is a basic requirement <br />in the encumbered accrual accounting system. Further, it will facilitate <br />budget control in all city departments. <br /> <br />B. Requisitioning: <br /> <br /> 1. City departments requiring purchases of any individual item <br /> <br />of $50.00 or more shall prepare a purchase requisition and submit it <br /> <br /> to the City Office for processing. <br /> <br /> 2. City departments purchasing any item of less than $50.00 per <br />item but when the total amount of the purchase exceeds $50.00 they shall <br />prepare a purchase requisition and submit it to the City Office for <br />processing. <br /> <br /> 3. The purchase requisition shall include the following information: <br /> <br /> a. Item being ordered will be fully described to avoid an <br /> incorrect order. <br /> <br /> b. Department and budget account number that item is to be <br />charged against. <br /> <br /> c. Signature of Department Head and Staff for respective <br />department. <br /> <br />C. Purchase Orders: <br /> <br /> 1. The following types of purchase orders will be used by the <br /> <br />City of Ramsey <br /> <br /> a. Field Purchase Order: This type of a purchase order will <br />be used by all Staff and Department Heads and Employees when purchasing <br />an individual item of less then $50.00 (except if the total purchase <br /> <br /> <br />
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