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FINANCE COMMITTEE <br />CITY OF RAMSEY <br />ANOKA COUNTY <br />STATE OF MINNESOTA <br /> <br />The Ramsey Finance Committee conducted a regular meeting on Tuesday, September 24, 1996, at <br />the Ramsey Municipal Center, 15153 Nowthen Boulevard NW, Ramsey, Minnesota. <br /> <br />Members Present: <br /> <br />Mayor Glen Hardin <br />Councilmember Carolyn Beahen <br />Councilmember Sheila Beyer <br />Councilmember Kenneth Peterson <br />Councilmember Gerald Zimmerman <br /> <br />Also Present: <br /> <br />City Administrator Ryan Schroeder <br />Finance Officer Jessie Hart <br />Administrative Services Manager Linda Waite Smith <br /> <br />CALL TO ORDER <br /> <br />Councilmember Peterson called the regular meeting of the Finance Committee meeting to order at <br />6:02 p.m. <br /> <br />APPROVE AGENDA <br /> <br />Consensus was to approve the agenda as presented. <br /> <br />COMMITTEE BUSINESS <br /> <br />Case gl: Award Contract for Professional Audit Services <br /> <br />Finance Officer Hart stated that on July 23, 1996, Council authorized the preparation and <br />distribution of Requests for Proposals (RFP) for Professional Audit Services. The RFP requested <br />a three-year contract, for the City and the Fire Relief Association, with guaranteed not-to-exceed <br />prices for each of the three years. Staff mailed the RFP to seven f'mns which all audit cities in the <br />Metro Area. Tautges, Redpath & Co., LTD submitted the highest bid but they currently have most <br />of the cities. She could see a benefit to using them because of the seven-county area. They have a <br />lap top and can connect into our system which would save staff time, etc. In 1995, we paid <br />$15,310 - all the bids are less than that - including our current firm of Malloy, Montague, <br />Karnowski, Radosevich & Co., P.A. She suggested to make a decision without cost being the <br />final factor, we should see Management Reports from each of the firms for review by staff. <br /> <br />Mayor Hardin suggested a committee consisting of the City Administrator, Finance Officer and the <br />Chair of the Finance Committee, could review the Management Reports. <br /> <br />Ms. Hart expressed the concern with the lower bid f'u'rns of what would happen the fourth year. If <br />it costs $14,000 to do the audit, they should bid $14,000. <br /> <br />Motion by Mayor Hardin and seconded by Councilmember Beahen to schedule a meeting with the <br />Finance Officer, City Administrator, and the Chair of the Finance Committee, plus anyone else <br />who would like to attend, to review the Management Reports and come back to the Committee with <br />a recommendation. <br /> <br />Finance Committee/September 24, 1996 <br /> Page 1 of 4 <br /> <br /> <br />