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City Administrator Schroeder suggested requests such as this be handled reasonably soon rather than holding for a periodic meeting. He also suggested staff prepare and submit a recommendation on the formation of a policy and procedures. Councilmember Beyer agreed and requested information from the State of Minnesota also be obtained. Consensus reached to direct staffto submit their recommendation on the establishment ora policy for receipt of traffic control requests, to require a written request with supporting data, for review by the Road and Bridge Committee. Case#l: Consider RFP for Mn/DOT Local Initiative Application for T.H. #47 Improvement Project - Continued City Engineer Jankowski reviewed the scope of the proposed project is to include the realignment of the intersection of C.S.A.H. #5 with Xkimo Street, the signalization of C.S.A.H. #5 and T.H. #47, the signalization of 142nd Avenue and T.H. #47, and the construction of a four-lane section between 142nd Avenue and C.S.A.H.//5. He reported one of the primary areas of comment from residents and commercial property owners on the T.H. #47 Corridor Study was directed at the improvement of frontage or service roads paralleling T.H. #47 between 142nd Avenue and C.S.A.H. #116. However, due to the number of alternative plans which this option could include, staff's opinion is that the scope of the project submitted to Mn/DOT for consideration should remain clear and focused on the previously identified elements which have clear community support. If frontage roads are to be considered, it could be undertaken as a separate project. City Engineer Jankowski advised that a streamlined proposal in the amount of $5,400 has been submitted by SRF, Inc. to provide services and documentation necessary to submit an application to Mn/DOT for the 1997 Local Initiative Projects Program. Mr. Eyler, representing SRF Consulting Group, Inc., commented on the importance of presenting Mn/DOT with a complete package where all issues have been addressed. Councilmember Zimmerman suggested the business owners along this roadway be involved since they will want to know about traffic circulation. Mr. Eyler stated if there is still discussion on several frontage road projects when the funding request is presented to Mn/DOT, they would probably ask that those issues first be addressed. He advised Mn/DOT prefers to see a proposal with normal funding identified since they do not allow extra credit based on an additional City contribution. He advised the traffic signal at 142nd Avenue would be considered a local signal so Mn/DOT may suggest Ramsey pay 100% of the cost. He explained that Mn/DOT has more difficulty if the project is over $500,000 and this proposed project may be as high Road and Bridge Committee\July 9, 1996 Page 3 of 6