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Ms. Hart stated that this Ricoh FT8780 is the top of the line. We have literally worn out <br />our current machine; it was not built to handle the volume of copying we do. <br /> <br />Councilmember Beahen inquired how long the City has had its present machine to which <br />City Administrator Schroeder replied seven or eight years. <br /> <br />Councilmember Beahen inquired the life expectation of the new machine to which Ms. Hart <br />replied upwards of seven to ten years. <br /> <br />Motion by Councilmember Zimmerman and seconded by Councilmember Beahen to <br />recommend Council adopt the resolution authorizing the purchase of two copy machines <br />and mending the 1995 Adopted General Fund Budget. <br /> <br />Further discussion: Councilmember Peterson stated that some companies have gone to an <br />almost paperless system. Ms. Hart stated that part of the RFP on the computer system <br />does cover data retention; therefore, the retention of paper should go down. <br />Councilmember Zimmerman commented that government work creates a lot of paper. <br />Councilmember Peterson stated he understood that but felt if there is a way to cut down on <br />paper, it should be done. <br /> <br />Motion carried. Voting Yes: Mayor Hardin, Councilmembers Zimmerman, Beahen and <br />Peterson. Voting No: None. Absent: CouncilmemberBeyer. <br /> <br />Case #3: Authorize Purchase of Four (4) 1995 Ford Crown Victoria for <br /> Police Squads <br /> <br />Finance Officer Hart stated that included in the 1995 Adopted General Fund budget is <br />$68,868 for the purchase of four new squads. The budgeted amount includes purchase <br />price and set-up for the four squads. Three of the new squads will be replacements for <br />squads to be transferred out to the Administrative fleet, the fourth for an existing squad <br />which will be rotated to the investigator position. The existing investigator squad will also <br />be rotated to the Administrative Fleet. <br /> <br />Mayor Hardin stated he is not opposed to the pumhase of these squads but felt we should <br />look into trying to rotate so we are not buying a new fleet all the time. <br /> <br />Councilmember Peterson stated that Sergeant Gustafson had done a study on vehicle <br />rotation and asked him to bring that back to the Finance Commiuee. <br /> <br />Mayor Hardin stated we have had past discussions about having a backup car. He inquired <br />if it's possible to share a back-up car with other cities. <br /> <br />Sergeant Gustafson stated that the plan is to rotate one car into the investigators car. We <br />are planning to leave some of the statutory equipment on the car; therefore, it could be used <br />as a backup to the patrol fleet. He stated it would be three to four years before the <br />investigator's car would wear out. <br /> <br />Motion by Mayor Hardin and seconded by Councilmember Beahen to recommend Council <br />adopt the resolution authorizing purchase of four 1995 Ford Crown Victoria's for Police <br />squads. <br /> <br />Motion carried. Voting Yes: Mayor Hardin, Councilmembers Beahen, Peterson and <br />Zimn~rman. Voting No: None. <br /> <br />Finance Committee/January 24, 1995 <br /> Page 3 of 7 <br /> <br /> <br />