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Case #10: North Metro Mayor°s Association Membership <br /> <br />City Administrator Schroeder stated that in October the City of Ram~ey put the North Metro <br />Mayor's Association (NMMA) on notice that it may withdraw from Association <br />membership. Since that time, the 1994 budget has been passed with $8,701 allocated to <br />continue this membership. He explained the formula the NMMA uses for charging <br />membershi.'p to different cities and the County. He felt that association with the NMMA has <br />potential for long-term benefits to the community; however, there is de£mite room for <br />improvement in the organization. Mr. Schroeder added it is much easier to effect change <br />from inside the NMMA than outside. He suggested it would be appropriate for the City to <br />consider sending a message to NMMA by not authorizing full membership dues. <br /> <br />Mayor Cdlbertson recommended submitting the same amount as what Andover is charged <br />for membership. <br /> <br />Councilmember Zimmerman felt this organization is a benefit to the City and suggested <br />working tO try to change the formula for membership dues. <br /> <br />Councilmember Hardin agreed that the City of Ramsey should not pay the full membership <br />amount but instead pay $5,000. <br /> <br />Motion by Mayor Gilbertson and seconded by Councilmember Hardin to authorize <br />membership to the North Metro Mayor's Association but to pay a total amount of $5,000 <br />for membe/ship dues. <br /> <br />Motion carried. Voting Yes: Mayor Gilbertson, Councilmembers Hardin, Beyer, Peterson <br />and Zimmennan. Voting No: None. <br /> <br />Case #1!: Review Change Order Policy for Public Improvement Projects <br /> <br />City Engineer Jankowski stated that change orders are formal amendments to a contract <br />which may be caused by a number of factors. A change order will entitle a contractor to an <br />adjustmeat in the project cost, an extension of the contract period, or both. A change order <br />is considered a formal amendment to the contract and it, therefore, should be authorized by <br />both parties in advance of the work. In practice, however, achieving prior authorization on <br />many public improvement projects is problematic. Often times a decision on a change <br />needs to be made within a period of hours or days while the City Council meets on two, <br />and occasionally three-week intervals. Since a construction crew will typically cost several <br />hundred dollars per hour, the cost of delaying a decision or ceasing an operation and <br />causing the contractor to remobilize at a later date, can easily exceed the cost of the change <br />being considered. Mr. Jankowski suggested some alternatives such as limiting the dollar <br />range for the change order, call an emergency meeting of the Council, or allow the engineer <br />in consultation with the City Administrator and the Mayor to authorize emergency change <br />orders. <br /> <br />Motion by Councilmember Hardin and seconded by Councilmember Peterson to allow the <br />engineer in consultation with the City Administrator and the Mayor or his designee to <br />authorize emergency change orders in a not-to-exceed amount of $5,000 and that the <br />change order would be ratified at the very next Council meeting. <br /> <br />Motion carried. Voting Yes: Mayor Gilbertson, Councilmembers Hardin, Peterson, Beyer <br />and Zimmemaan. Voting No: None. <br /> <br />City Council/January 18, 1994 <br /> Page 11 of 15 <br /> <br /> <br />