Minutes - Council Work Session - 10/17/2006

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• Concept Estimate — Option 2: Stabilization of Existing Structure Anticipating New Fire Station Construction in 2012 • Concept Estimate — Option 3: New Construction ■ Concept Estimate — Comparison Councilmember Jeffrey stressed the need to create a master facility plan for all of the City's facilities. Under this type of plan facilities will be kept up to date and repaired to avoid the type of costs they are facing with this building stabilization. Mayor Gamec expressed his preference in a new building being completed for occupancy in 2009. Councilmember Cook expressed concern in putting $130,000 into a building and tearing it down in 2009. Councilmember Strommen stated she would have a preference for Option 1 but the financial situation needs to be reviewed including information on how the construction would be financed in 2008 versus 2012 in Option 2. Councilmember Jeffrey stated he agrees something needs to be done with the building, but the financing package needs to be presented. Fire Chief Kapler indicated the existing building will be vacated in 10 days; there needs to be a determination of what level of stabilization work will be completed. Council reviewed the recommended stabilization work assuming a near -term reconstruction and a mid-term reconstruction. Mayor Gamec questioned if Option 1 will take care of the heat situation in the building. Assistant City Administrator Nelson noted the bulleted point included in Fire Chief Kapler's memo of minor revisions to HVAC systems to increase efficiency and reduce costs of the less occupied spaces. She indicated the cost for this work is approximately $4,000. Councilmember Cook stated Option 1 needs to be committed to in order to complete the needed stabilization work. The financing can then be reviewed to determine whether to remain with Option 1 or move on to Option 2. Councilmember Jeffrey stated he firmly believes the temperature can be turned down in the offices. The revenue forecast for this project should not take long to put together and needs to be reviewed. Fire Chief Kapler indicated the Police Chief requested that he bring up the topic that this building will still act as an emergency evacuation for the school. The evacuation process will be a little different without staff being located in the building and coming from a distance away to prep the building. City Council Work Session / October 17, 2006 Page 6 of 8