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City Engineer Jankowski responded that anywhere between five and seven years is considered to be an acceptable sealcoating interval. He was not opposed to a five year period providing the City Council would appropriate necessary additional monies to maintain that frequent of an interval. Mr. Jankowski next focused on the schedule for implementing the 1991 Street Program. Ideally, sealcoating work should be performed in mid-July and early August. In order to allow the 60 day public comment period for projects which are to be special assessed, the public hearing should be held the second meeting in March Therefore, the feasibility study should be presented to the Council the second meeting in February. Iu reviewing the costs for last year's program, Mr. Jankowski indicated that the per square foot cost ranged from $.42 for the low bid to $.59 for the high bid. The 1990 program estimates were made using an estimated cost of $.60 per square yard. Mr. Jankowski also noted that approximately $8,000 for a separate contract crack filling service was performed last year prior to sealcoating the streets. A crack filling program was not included in the special assessments; however, it could reasonably be added to the assessments since it is work that is done in conjunction with and in preparation for the sealcoating Both Councilmember Peterson and Mayor Gilbertson were favorable to including the crack sealing as an accessible cost. Mr. Jankowski also pointed out that the City Public Works Department would also be performing bituminous repairs on the streets to be sealcoated prior to the sealcoating work. In the past, the cost of this work had not been assigned to the sealcoating project but had been paid out of the normal street maintenance account. No changes in this procedure were suggested by either Mr. Jankowski or the Committee members. City Engineer Jankowski noted that the City's Home Rule Charter does make it possible for a group of individual citizens to have the final say on a public improvement project that is scheduled to be special assessed. Streets rejected for sealcoating will incur excessive amounts of maintenance relative to sealcoated streets. City policy should include some reward for those citizens who have chosen to properly maintain their streets. After some discussion, Mayor Gilbertson and Councihnen~ber Peterson felt this might be accomplished by amending City Policy to require streets that had been rejected for sealcoating be overlayed at 100% accessible costs, as opposed to the 50% accessible the City maintains. Committee members instructed Mr. Jankowski to prepare a case amending the City Policy as mentioned previously. Case #2: Discussion of the City MSA System City Engineer Jankowski indicated that each year the City certifies to the State the mileage of its various classifications of City streets. The State allows up to 20% of the Cities local street mileage to be designated as Minnesota State Aid Streets. The amount of funding which the City currently receives for such streets is significant, currently approximately $457,000.00. The exact determination as to the amount of State Aid funding is determined by two factors, population and MSA system needs. At the present time, the City has approximately one mile of MSA roadway which is eligible to be added to its system. It is important to do so, so that the City's needs can be maximized. Mr. Jankowski presented the Committee members with two maps; one identifying existing and planned thoroughfares, and the second illustrating potential MSA roads which might be considered for inclusion on the system. Mr. Jankowski indicated that a preliminary determination of which roads might be added to the MSA system need to be submitted to the Department of Transportation by March 1 of this year. A formal resolution by the City Council designating the addition of these roads would need to be made by May 1, 1991. Road & Bridge Committee/February 1, 1991 Page 2 of 3