Minutes - Council - 07/14/2009 - Laserfiche WebLink

Home

Councilmember Wise noted that Councilmember McGlone's company had done work successfully for the City before he became a Councilmember. He stated that he agrees that this was the best bid and he feels Councilmember McGlone is the best man for the job. Councilmember Jeffrey stated that he has concerns about the separation of Councilmember McGlone's duties and contractor duties. He asked how staff will report any inappropriate activity or mannerism by Councilmember McGlone and how they would be dealt with objectively. Mayor Ramsey stated that he feels that these concerns were addressed at the Work Session on June 30, 2009 and Police Chief Way would be "the boss" at that point. Councilmember Look reiterated that Councilmember McGlone is the lowest, responsible bidder. City Attorney Goodrich reiterated that this was not a bid process, but an RFP. Councilmember Elvig stated that he likes the idea of reviewing this contract in a year, so any issues can be addressed. He stated that he wants people to be assured that Councilmember McGlone did not see other people's proposals and noted that Councilmember McGlone is the only one of the bidders who has all the necessary equipment to do this work. He noted that the bids are not even close, and in some cases, they were 30-70% below the other proposals. Councilmember Dehen asked if there would be indemnification language included because Councilmember McGlone would be a contractor. City Attorney Goodrich noted that there can be language included for this purpose. He stated that he can check with the League of Minnesota Cities and see if they have any additional language to be added. He stated that he feels that Councilmember McGlone will make sure that the line of demarcation will be clear between his role as Councilmember and contractor. City Attorney Goodrich noted that two resolutions are needed, and reviewed some language changes. City Attorney Goodrich noted that the mowing contractor could be included in this resolution. He-noted that TRG Snow and Lawn Care was selected at the June 30, 2009 Work Session. Motion by Councilmember Look, seconded by Councilmember Elvig, to Adopt Resolution #09- 143 authorizing staffto formally enter into a one-year contract subject to Mn Statute 471.88 et. Seq. with Contractors and Consultants, Inc. d/b/a Remove-All; AND that the mowing contract be given to TRG Snow and Lawn Care. Further Discussion: Councilmember Dehen noted that he has questions about the mowing portion of the contract and the requirement of 14 days of continuous notice. He suggested that this statute may need to be cleaned up and clarified in the future. A Roll Call vote was performed by the Recording Secretary. City Council / July 14,2009 Page 8 of 19