Agenda - Council - 08/25/2009 - Laserfiche WebLink

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CASE # 9 AUTHORIZE CONTRACT FOR ROOF REPAIRS AT WOODLAND GREEN PARK, SOLSTICE PARK, AND ELMCREST PARK By: Heidi Nelson, Deputy City Administrator/Director of Community Development Background: On May 25th, 2008, a severe thunderstorm caused significant hail damage throughout the City. The League of Minnesota Cities .(LMNC) conducted an assessment of the damages, and subsequently, roof replacement was completed on the buildings at Central Park. Roof replacement is also required on the shelters at Woodland Green Park, Solstice Park, and Elmcrest Park. Staff has secured three (3) quotes for roof replacement at the above-mentioned parks. Since LMNC will pay for damages based on like material replacement, it was required that all bids had to include pricing for like material replacement. In addition, the city requested quotes on a material upgrade specified by staff (Kasselwood product). Recently staff has transitioned to utilizing a metal roofing material in parks due to the reduced vandalism and hail damage experienced with a metal vs shingles/shakes type roofing product. Each of the contractors provided pricing on an alternate material as well. Staff s experience has been very positive with the Kasselwood product, thus this was the product specified when requesting quotes. The quote results are as follows: It should be noted that the company Contractors & Consutlants Inc. is owned by Councilmember McGlone. The City Attorney has researched the provisions for contracting with a councilmember, it is detailed below: Minn. Stat Sec. 471.87 provides that no public officer who is authorized to make take part in the authorizing of various public contracts may have a personal financial interest in said contracts unless an exception is provided for in the statutes: Penalty for violation is gross misdemeanor. One exception is permitted by Minn Stat 471.88 Subd 5. which permits a contract with a public officer when there is no competitive bid requirement AND the City Council by unanimous vote authorizes the contract. The following procedure is to be followed: 1. Unless in an emergency, the City Council shall authorize the contract IN ADVANCE of its performance by adopting a "...resolution setting out the essential facts and determining that the contract price is as low as or lower than the price at which the commodity or services could be obtained elsewhere." Replace entofKasse vood'1 �A�rr wl�ne� ecra . vmw�`q a Company Contractors & Consultants, Inc. $7,134.50 n/a $9,750.00 n/a Diversified Roofing $11,000.00 $13,600.00 $10,800.00 n/a LaFrance Exteriors, Inc. $7,800.00 $9,800.00 n/a $10,180.00 It should be noted that the company Contractors & Consutlants Inc. is owned by Councilmember McGlone. The City Attorney has researched the provisions for contracting with a councilmember, it is detailed below: Minn. Stat Sec. 471.87 provides that no public officer who is authorized to make take part in the authorizing of various public contracts may have a personal financial interest in said contracts unless an exception is provided for in the statutes: Penalty for violation is gross misdemeanor. One exception is permitted by Minn Stat 471.88 Subd 5. which permits a contract with a public officer when there is no competitive bid requirement AND the City Council by unanimous vote authorizes the contract. The following procedure is to be followed: 1. Unless in an emergency, the City Council shall authorize the contract IN ADVANCE of its performance by adopting a "...resolution setting out the essential facts and determining that the contract price is as low as or lower than the price at which the commodity or services could be obtained elsewhere."