Minutes - Council - 09/22/2009 - Laserfiche WebLink

Home

that the project would depend on the funds available and what is ultimately desired. He explained that Kimley Horn was very specific on items they would cover and what the City would need to cover cost wise, such as the number of meetings, design services, etc. Councilmember Dehen questioned if the process was fair. City Engineer Himmer explained the bid process and that a certain amount of funds would need to be spent before a certain period of time, but additional funds could be spent in future development of the park. He stated that the City knows what they would ultimately like in the Master Plan but is uncertain of the construction process. The Council continued to discuss the RFP process and the services that would be provided. Councilmember Elvig stated that he was pleased to hear how the process evolved, as the Council directed staff to send this item out to bid. He thought it seemed good that there were ideas on the concept and a start and stop date. The Council discussed different amenities for the proposed park. Mayor Ramsey stated he was concerned that because the RFP was not clear, the proposed contractor would come back to the City stating that services were not spelled out in the RFP. City Engineer advised that the contract was specific in what services would be provided and they certainly could come back to the City for additional funding when the project develops further. The Council further discussed the proposed contractor and scoring process. Councilmember Look was concerned that the water recircUlation issue was not being taken into account. City Engineer Himmer stated that portion of the project would be developed in the Master Plan and advised that those options would develop through the Master Plan process. He explained that portion of the project would be dependent on the funds being obtained. Councilmember Elvig stated that the water portion is an amenity of the park and it would depend on the ultimate cost. He explained that the different amenities of the park would involve bringing in other specialists under a Master Plan. He advised that this item was to develop the Master Plan, which would develop those items. Motion by Councilmember Look, seconded by Councilmember Wise, to table consideration of the contract for consulting services for the development of East Meandering Commons Park Further Discussion: Councilmember Wise stated that the Council is unsure of the vision for the Master Plan. He stated that 4e felt the CoUIicil may spend more money attempting to gain the grant funds and thought that the Council should spend more time on the vision before consultants are brought in. Councilmember Elvig stated that this is the process for developing a Master Plan for a park. He explained the process that the City follows for design and that the City would City Council! September 22, 2009 Page 10 of 15