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LRRWMO Special Meeting Minutes June 25, 1992 Page 5 name, the city, the permit name and /or number, and the property location. Schrantz concurred with Mr. Dickson's suggestion and further indicated the LRRWMO would be satis- fied receiving a copy of that worksheet; it can be very informally presented, hand written even. Mr. Dickson felt there would be no problem with that. With regard to the issue of travel costs from portal to portal, Mr. Dickson stated that will have to remain the same; his firm has other clients to consider. Considerable discussion ensued with regard to the procedure for processing LRRWMO permit applications. Upon review of said written procedure /policy, Schrantz noted it is the City Engineer's responsibility to make sure the application information /materials are received by the proper individuals. Skallman indicated it would be helpful if he could obtain the number assigned to the permit application as soon as possible. Schrantz indicated as soon as Deputy Treasurer Jim Knutson receives the application and the check he assigns it a number. Skallman is free to call Knutson at any time for necessary information, including obtaining the permit number assigned to a specific project. Schrantz suggested in the mean time Skallman should reference the permit or any project review materials with the date of the application and the name of the city or City Engineer involved. Schrantz queried whether Barr Engineering would be able to keep an ongoing record of the project's escrow used by the Consulting Engineer in order to avoid going over the fee amount submitted. He stated should the engineering expenses exceed, or look to soon exceed $450, allowing $50 out of the total $500 application fee for administrative expenses, it would be preferable if the Consulting Engineer would let the LRRWMO or the corresponding City Engineer know so a request could be made for an additional $500 for continued review. Mr. Dickson stated there would be no problem with keeping an eye on the expenses incurred during the engineering review process. He indicated Barr Engineering charges its engineering work down to one tenth of an hour. Schrantz acknowledged that procedure. Jankowski stated if at all possible all telephone calls the Consulting Engineer receives on behalf of LRRWMO projects /efforts should be charged against a specific project or account. Schrantz indicated as long as the proper breakdown of expenses is received, the LRRWMO will charge those expenses off to the right account when received. Dickson reiterated Barr Engineering will notify the engineer of whichever community is involved when a project is reaching the $450 maximum.