Agenda - Council - 04/27/2010 - Laserfiche WebLink

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CASE # CONSIDER REQUEST FOR SPECIAL EVENTS PERMIT; CASE OF THE PENALTY BOX BAR & GRILL By: Jo Thieling, City Clerk Preface: This request was originally placed on the Consent Agenda for this evening under "Approve Licenses". City Administrator Ulrich has asked staff to write a case for this request and add it to the regular portion of the agenda to provide Council more information. Background: Shawn McManus has applied for a special events permit to hold a tent party in the parking lot of his establishment, The Penalty Box Sports Bar & Grill, located at 14077 St. Francis Boulevard NW. The event, which will include live music, is scheduled for Friday, May 7, beginning at 7:00 p.m. (band to start at 8:00 p.m.) and Saturday, May 8, beginning at noon with the band to again start at 8:00 p.m. Mr. McManus is also requesting the bands be allowed to play until midnight. City Code requires them to shut down at 11:00 p.m., however, Council may grant a later time if they choose. During the last event (August 2009), Council allowed the bands to play until midnight but directed that the volume be turned down at 11:00 p.m. A Ramsey officer physically checked the volume at 10:30 and again at 11:00 to make certain Mr. McManus complied with that directive; Mr. McManus was in compliance. Chief Way has reported that there were no noise complaints received. An addition to this year's event is that Mr. McManus is bringing in a big screen for the Twins game on Saturday afternoon. Some of the proceeds from the afternoon event will be donated to St. Jude's hospital. Staff met with Mr. McManus on Monday afternoon. Present at the meeting were Police Chief Jim Way, Fire Chief Dean Kapler and City Clerk Jo Thieling. Following is what was discussed: 1) Location of the Tent: Chief Kapler felt that having the tent closer to the building, as was done at the August event, eliminating a drive lane between the tent and The Penalty Box building, was a much safer location. Mr. McManus agreed to that location. 2) Parking Spaces: Staff again offered the use of the "old Amoco site" and the "sledding hill" site for parking spaces providing Mr. McManus would take care of the mowing of it prior to the event and the clean-up following the event. Mr. McManus agreed. There is not a fee for use of the parking site. City Attorney Goodrich will again write up an indemnification agreement with regard to the use of City property. Mr. McManus shall sign such indemnification agreement as prepared. 3) Notification of Neighboring Tenants: When Mr. McManus' first event was held in May 2009, some of the neighboring tenants expressed some concerns -mainly about parking spaces. When Mr. McManus held his event in September, he notified all of those tenants in writing and had them sign off on the notification. Mr. McManus presented those signatures to the Council. Chief Way has requested Mr. McManus shall notify all neighboring tenants and present the signatures to staff by Friday afternoon, April 30. Mr.