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FEB 16 '93 01~24PM CITY OF R~IOKR P.11 LRRWMO Special Meeting Minutes E'ebruary 11, 1993 Page 10 put place them in the proper accounts. He queried whether Harr Engineering is comfortable with the way the process is working now. Weaver stated the board's intent is to incur the least Cost to the LRRWMO and distribute justifiable costs to users of our services. Mr. Skallman stated if that is what this board wants, that is what Barr Engineering will da. Mr. Dickson queried whether the LRRWMO has been comfortable with the last few bills submitted by Sarr Engineering. Schrantz indicated our Deputy Treasurer has been calling Mr. Skallman whenever necessary to clarify a billing charge. Jankowski suggested perhaps there could be some improvements made, such as the way the permit system is handled. Some- times a charge does not have a germit number associated with it. Mr. Skallman explained there are times when people Call in requesting information before they have submitted a permit application. Mr. Beduhn stated if he worked with the LRRWMO he would be willing to work something out with the board. Jankowski realized the difficulty with assigning certain charges to a project when there is no account number assigned yet. He noted also that this board would expect the Consulting Engineer to provide a service to the people whom we serve. Sti11, we do not want to incur excessive costs. As for telephone calls which can not be directly attached to a specific project, Schrantz suggested the Consulting Engineer obtain the caller's name, city he/she is from and/ar the project location, and, if possible, a project number. I$ nothing else, charge that Cost back to the city. Jankowski did not totally agree with that but Concurred with other board members that issue would be discussed internally on another occasion. Mr. Dickson agreed they can try harder to get the names of those telephoning for information and bill it later when the permit comes in. In summary, Weaver stated the proper identification of charges has been a big frustra- tion in the past. Jankowski queried the extent of the LRRWMO's water quality records at Barr Engineering. Mr. Bkallman's response was there are some seechi disk reading, some Metropolitan Council sampling on Round Lake, and some USGp, informaticn on the Rum River in the St. Francis area. Mr. Beduhn added the U.S. Fisheries Department will alsc have information. Mr. Skallman stated no one has requested any of this information to date. Discussion continued on costs Barr Engineering would charge the LRRWMQ as its Consulting Engineer. Mr. Aickson stated Mr. Beduhn would be assigned to the LRRWMO, if that was the board's decision, at a current rate of S55 per hour. Meeting time would also be charged portal to portal plus mileage. Weaver indicated the portal to portal meeting charges were a