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L12RWM0 Meeting Minutes • September 19, 1996 Page 2 Payment of Bills Knutson presented the payment of bills for Timesaver for $411.60, Barr Engineering for $891.13 (96% for permit review and 4% for administrative costs), SEH for $534.13 (April), $1,228.68 (March) and $334.29 (February). Ferguson arrived at 8:55 a.m. Motion was made by Weaver, seconded by Haas, to authorize payment to Timesaver for $411.60 and Barr Engineering for $891.13 Vote: 4 ayes, 0 nays. Motion carried. Consideration of the SEH invoices was not undertaken since it had been previously determined that only 90% of the contract amount will be paid prior to Plan approval. Discuss Draft 1997 Budeet Knutson reviewed past discussion regarding the appropriate amount to maintain as a reserve balance. He suggested, due to legislative activity, maintaining a minimum reserve of two year's of expenses, • and to include activities identified in the Plan Update (approximately $1,000 for 1997 activities). He noted if a reduction of 33% in assessment to member cities is approved, it will reduce that portion of income from $14,600 to approximately $10,000. Jankowski asked if engineering and legal is estimated to be the same in 1997 as budgeted for in 1996. Knutson stated this is correct. Ferguson asked if considering a 33% reduction in assessments will leave a balance of two year's expenses. Knutson stated it will, depending on professional service costs. It was noted that due to the recently approved grant for the ~C, there will probably be no other grants for Plan implementation. ~~ Weaver asked if assessments are reduced by 33%, could the $6,500 deficit be off-set in legal and administrative areas. Knutson concurred and noted that invoices for professional services are reviewed monthly to assure it is within the budget. Weaver stated this is a "step in the right direction" and he is comfortable considering a 33% reduction in assessments. Ferguson and Haas both voiced their concurrence. Jankowski stated he believes the reserve is still too high but agrees with Weaver that it is a "step in the right direction". Knutson explained that including $1,000 for Plan activities will result in increasing the deficit. • Jankowski suggested the amount be taken from the engineering administrative budget. Haas suggested that J.obermeier be asked to verify that the anticipated 1997 Plan activity is actually $1,000. The LRRWMO agreed. Knutson stated this can be verified prior to final budget