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1/31/79 AC 150/5900-1R The relationship between the initial and proposed supplemental grant must be clearly defined. Sponsors are cautioned about proceeding with work outside the scope of the original grant agreement without prior written approval (issuance and acceptance of a supplemental grant) from the FAA. The FAA does not pay, and is not obligated to pay, any part of the project cost that has been, or may be, incurred before a grant agreement covering such work is executed (except for a study design). If a sponsor proceeds with work outside the original grant agreement and prior to obtaining a supple- mental grant, he must assume full responsibility for its accomplishment. 48. PROJECT COORDINATION. Coordination of the planning effort with the public, community organizations, areawide planning agencies, affected jurisdictions, airport users, and other interested parties is an extremely important and essential aspect of the study. Sponsors are responsible for assuring that such coordination is achieved. Public information sessions, public hearings, and coordination meetings are normally incorporated in the study design to accomplish this. For airport system and master plans at air carrier served airports, it is essential that the sponsor coordinate with the Air Transport Association (ATA) to obtain airport user input. For this purpose, the sponsor or his consultant should contact the regional ATA office which in turn will designate an industry representative. The latter will serve to provide necessary input and liaison during the conduct of the study. 49. INTERIM AND FINAL PROJECT REPORTS. A11 projects require that a final project report be submitted at the end of the study. Most projects require that interim project reports be submitted as certain phases or elements of the study are completed. a. Interim reports should be submitted on an agreed upon time schedule at the completion of major phases or work elements in the study. The FAA field office should be consulted in this regard and the report requirements specified in the consultant agreement. Copies of these reports should be submitted to the appropriate FAA field office for review and comment. It is also recommended that the reports be submitted to various aviation interests affected by the study. b. On completion of a project study effort, the sponsor is required to submit a minimum of three copies of the final project report in draft form to the designated FAA field office. The latter will review the report and submit comments in writing to the sponsor. For certain elements of the study, the FAA may take an exception to the report's conclusions and suggest modifying the report accordingly. Hopefully, differences of opinion will be resolved through discussions between the FAA and the sponsor and the project report can be published in final form, submitted to FAA (five copies), and formally accepted. If differences cannot be resolved, the FAA will normally accept the report if it meets all the conditions of the grant Chap 4 Par 47 25