Agenda - Council - 06/22/2010 - Laserfiche WebLink

Home

provisions of this section and to allow access to and audit of such information in accordance with sections 6.05 and 6.06. 6.05 Access to Data and Other Information. The City shall have access to all Contractor data under the agreement and shall cooperate with the City's reasonable requests for access to the data. The Contractor must maintain the data in convenient formats reasonably requested by the City. The term "data" for the purposes of this section includes all information and records collected, created, received, maintained, or disseminated by the Contractor in providing services under the agreement, regardless of physical forril, storage media, or conditions of use. Upon request, the Contractor shall, in a timely fashion, furnish to the City copies of all reports required by law or regulation to be furnished to the City or any other governmental body or authority having legal jurisdiction over operational matters of the Contractor. The Contractor shall, at the end of the term of the agreement or upon earlier termination, turn over in a timely fashion any and all records that are requested by the City. 6.06 Audits. The accounts and records of the Contractor relating to the agreement shall be audited in the same manner as all other accounts and records of the Contractor are audited. During the time of maintenance of information under section 6.04, authorized representatives of the City, and the Legislative Auditor and/or State Auditor in accordance with Minnesota Statutes, section 16C.05, subdivision 5, will have access to all such books, records, documents, accounting practices and procedures, and other information for the purpose of inspection, audit, and copying during normal business hours. The Contractor will provide proper facilities for such access and inspection. Within thirty (30) calendar days after completion, the Contractor shall deliver to City a copy of any financial or operational audit of the Contractor done by the Contractor or at its request or at the direction of any governmental agency or department which relate to the transit services provided under the agreement. 6.07 Data Practices Act Compliance. In accordance with Minnesota Statutes, section 13.05, subdivision 11, all of the data created, collected, received, stored, used, maintained, or disseminated by the Contractor in performing the services under the agreement is subject to the requirements of the Minnesota Government Data Practices Act. The Contractor must comply with those requirements, and the civil remedies of Minnesota Statutes, section 13.08, apply to the Contractor. The Contractor shall promptly refer to the Project Administrator any third-party requests for release of or access to Customer information, records, or other data collected, created, received, maintained, or disseminated by the Contractor in providing services under the agreement, regardless of physical form, storage media, or conditions of use. VII. BASIS AND METHOD OF PAYMENT FOR SERVICES; MAXIMUM CONTRACT AMOUNT 15