Agenda - Council - 11/12/2002 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I Purchase of Office Furnishings and Computer EquiPment for the Police Department By:. Sergeant Tim Dwyer . Background: With budget cuts in the 2003 capital outlay for remodeling, the police dePartment has examined alternatives to meet our space and equipment needs for the year 2003. There will be movement of personnel into existing office space, including office sharing and utilization of open space. Tlzis will reduce the need to remodel during.2003 and will be much more cost effective. This movement will require the replacement of and additional purchase of some existing office furniture and computer hardWare. The current budget does not allow this. The police department is requesting authorization to make these purchases utilizing funding currently capitalized in the equipment replacement fund under office furniture and computer hardware. The police department needs to replace 6 old metal file cabinets with new space saving file cabinets and work station accessories, and purchase some counter top surfaces to match existing furniture. More tables and chairs are needed for the training room and re-worked office sPaces. There is sufficient money in the equipment replacement fund under furniture and office equipment to cover these expenses. The police department also needs to replace some computer equipment and purchase some additional hardware to accomplish the office reorganization. Two computer workstations, including monitors and printers would be required, in addition to the necessary software and accessories. There is sufficient money in the police department computer and hardware capital account and the equipment replacement fund to cover these expenses. Recommendation: Staff recommends committee review of this request and motion to adopt Resolution # 02-11-XXX, authorizing the purchase of replacement and additional office and computer hardware from the equipment replacement fund, not to exceed a total orS 3,987.00. Additional funding for computer hardware would come from remaining $1,729.00 in the capital computer hardware and software account. Staff agrees that this would accommodate 2003 police department office needs. Office furnishings would be purchased through Worksite Inc. and ATD-American. Computer hardware would be purchased Primarily through~ Logis, with monitors and miscellaneous items coming from the vendor who offers the best pr/ce. Council Action: Motion by City Council to adopt Resolution # 02-11-XXX, authorizing the purchase of office and computer equipment from said vendors, utilizing money from the equipment replacement fund and the capital computer hardware police account, not to exceed a grand total of $ 5,716.00. Reviewed by: City Administrator Jim Norman Finance Officer Diana Lund Acting Chief Jim Way -119-