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machines copy 85 sheets per minute; are digital, programmable, computer compatible, and~
<br />documents; and in addition, these machines will do ail the required document treatme~ts~'
<br />three-hole punch, insert tabs, sort and staple). Based on staff's use of ail copiers de~ated,
<br />has been determined that any one of these three copiers would meet all of their.,~P~ing needs.
<br />Some of the other copiers that were demonstrated by staff did not have ail the~d'~{r~ed:~nctions:
<br />some were progammable, but did not three-hole punch; some did not offes~6~g cap'~b~es;
<br />or they were more traditional in the treatment of the documents, b~'?~ere not
<br />compatible.
<br /> The following is the bid information about the c°piers~r..~:,-~. ~nune~:~:::~staff:.~..~.~.:~.:,..~.,~.~
<br />
<br /> Copy Machine Bids Copier Cost /:~!}iS!:~'~i~(~m~ce Costs
<br />
<br /> ,~,~!_~t~-' copies .(. 0045/copy)
<br /> Metro Sales S31,630 .~?:~1!.;'~!~' *3,}::~0fiyear 480,000
<br />
<br /> IKON Office Sales . . $35,941'~ ~v~;~j.j}!,i:~;
<br /> ~4}!'~ ~}]es (.0082/copy)
<br />
<br />Assistant City Administrator Moore-Sykes explained that the two bici~::~bm S~'.!($35,485) and
<br />Metro Sales ($34,750) are very si~ia~ji):~:i,.~, only about $735 separ~'"~::~bids when the
<br />maintenance costs are included.~('~5~ '3~f;th:~}~:bidv~. The installation ..~d';~mmection fees are
<br />essentially the same. She statedi~a~ii~e City f3:i~¢lY'.accepts the l~st bid, but is able to
<br />accept a higher bid when it is'~0 in ~ibest interest, ii°~ th~ iiZity,,~ this situation, both Savin
<br />and Metro Sales have provided similar'l~if~ and ha~;~!'!:~emo~'~t~dthe ability to support the/r
<br />equipment and a commitment to provide ~nsi~'~:~ining to ~f( Based on the performance of
<br />the copiers tested_mdt:bids submitted, st~:!~e~mmended ~ht the lowest b/d, $34,750 from
<br />Metro Sales for.th'~Xfi-~-;:~50 copier, be ac~;~'~d.
<br />
<br />Motton b~!Cduncflmember jC6rmolly, seconde~)~g:;Councflmember Hendr/ksen, to recommend
<br />City C. 0~.~rt..approve the l:61//.bid of $34,750::~& Metro Sales for the Aficio 850 copier and
<br />auth6~' ~i~urchase~0.(!~;,tcop~r..~itb.~'}~¢krantee in the contract that the undemonstrated
<br />capabilities w~i(~ork,:¢)7'i-f"~-~i ~;; 21:. j;'~' ..
<br />
<br />Councilmembers Connolly, Hendr/ksen, Anderson and
<br />
<br />& Replacement Computers, Monitors and Printer
<br />
<br />Finance Offic~';Lund stated that with the addition of new staff and the joining of the Police
<br />Department to~ Anoka County Central Record System, the City is in need of five computers,
<br />~:. '5 seven morfit~:and a laser printer. Quotes were obtained from Logis, Netmark, Compaq, Best
<br /> '~::':.}guy, .... Circu/ii!~City, and Office Max for the various computer and monitor purchases. The five
<br /> ~pute~'g ::~ould be dispersed as such: A new computer and monitor for the new City Engineer,
<br /> a n.,.e.~.iicomputer and monitor for the third workstation in the Police Department for the use by
<br /> el~3:~ patrol officers, a computer and monitor for Public Works to replace an out-of-date
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<br />Finance Committee/July I1, 2000
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