Agenda - Council - 11/28/2000 - Laserfiche WebLink

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'1 I I I i I I I I I I I I I i '! I I I Motion by Mayor Gamec, seconded by Councilmember Anderson, to recommend that the City Council authorize the hiring of Jerome Dube for the position of Public Works Maintenance Worker at an annual salary of $24,794 with two weeks vacation and contingent upon successful completion of background checks and employment and drug screening. '. Motion carried. Voting Yes: Mayor Gamec and Chairperson Anderson. Voting No: None. Councilmember Zimmerman inquired as to how many maintenance workers have been hired and then left the position. Director of Public Works/Fire ChiefKapler replied that since he has been with the City there has been a 44 percent turnover. Based on exit interviews the majority of the turn over has occurred because of wages. Case #4: Consider Revising Police Records Manager Job Description to Create an Office Supervisor Position Human Resources Manager Heryla stated that on September 5, 2000, staff informed the City Council that Arlene Stafford, Police Records Manager, had submitted her resignation effective November 1, 2000. Following Ms. Stafford's resignation, the Police Chief indicated he would like to take the opportunity to review the responsibilities of the Police Records Manager position and review how a revised position might better suit the changing needs of the Department. Based on his review, staff revised the position of Police Records .Manager to become a supervisory, confidential position with the title of Office Supervisor.. In reviewing similar positions from other departments, three major areas were identified where a revised position, such as an Office Supervisor, would improve the operations of the Police Department: 1) Supervision of Clerical Staff and Management of the Office: Currently Sergeant Dwyer supervises the clerical staff and manages the needs of the office. Using the Sergeant in this capacity does not utilize his skills as a patrol officer and takes him away from his primary duties as Sergeant. An Office Supervisor would be more directly involved in the workt'low and record keeping of the clerical staff and would be better able to manage the clerical staff and their activities. 2) Confidential Secretary to Chief of Police and Police Personnel: Currently the Police Records Manager position has not been classified as confidential nor-have the corresponding job assignments. Any records, documents, or reports of a confidential nature have been forwarded to the Deputy City Clerk. An Office Supervisor would be considered a confidential employee and, therefore, would assist the Chief of Police and other Police Personnel in the preparation of confidential materials. This proposed change would exclude the position from the union. 3) Resource for Computers and Information Systems: Currently any problems with computers, information systems, or office equipment are handled by one of the Sergeants. Again, this responsibility fails to utilize the Sergeant's skills and takes him away from his primary duties. An Office Supervisor would be expected to either have some of the necessary skills to address cornputers and equipment complaints effectively or to work with the contracted MIS staff to arrive at solutions. In addition, this proposed position would work with the required software and utilize it to effectively manage the workflow and records of the Personnel Committee/September 13, 2000 Page 3 of 7 -9-