Agenda - Parks and Recreation Commission - 02/10/2000

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consisted of a team of professionals where more than 40% of the work would be performed by professionals outside of the contracting engineering firm. Staff feels this type of multi-faceted project may be an opportunity for a contract management method of dealing with these projects. Under this type of project management approach, the City would contract directly with the individual professional providing specialty service, such as well design, tower construction, and painting. This eliminates mark-up of these services by the contracting engineer while allowing the City to choose each specialty subcontractor. The remaining work can be redefined and the City would receive proposals for the remaining engineering services along with project management. At this time, two improvements are time-critical. These include the construction of an additional well and a 1.5 million-gallon elevated tank that is to be located on a site in the AEC Energy Park. Staff has a strong preference for retaining Roger Renner of E.H. Renner in Elk River to prepare the design of Well No. 5. Mr. Renner was responsible for the construction of Well No. 3, the City's best producing well at 1,500 gallons per minute. Staff recommended hiring E.H Renner to drill a test well and evaluate the site for Well No. 5 at a cost not to exceed $15,640. Staff also recommended that the water tower work be submitted to two water tower specialty firms for proposals, and award would be based upon those proposals with emphasis on design cost. The remaining engineering work, which would consist of providing a well house and piping design, would .be redefined algng with project management responsibilities and have proposals for these services requested from the five candidates. Councilmember Hendriksen inquired if the Staff recommendation will save the City money. City Engineer Jankowski replied that it will save the City money, but more importantly it will allow the City to chose all specialty subcontractors. Councilmember Zimmerman questioned if the test well would be completed yet this winter. City Engineer Jankowski replied yes, explaining that they would like to get started as soon as possible. Motion by Councilmember Hendriksen, seconded by Councilmember Zimmerman, to direct Staff to: a) Retain E.H. Renner to drill a test well and evaluate the site for Well No. 5 at a cost not to exceed $t5,640; b) Request proposal for elevated tank design and construction inspection from KLM Engineering and AEC Engineering; and c) Redefine the scope of remaining engineering work and project coordination, and request proposals from the five firms submitting previous proposals. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Hendriksen, Zimmerman, Anderson, and Connolly. Voting No: None. City Council/November 23, 1999 Page I4 of 25