Agenda - Council - 09/14/1999 - Laserfiche WebLink

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Vacation Donation Policy _]uly 1999 Page 2 of 3 4. Both the employee donating and the recipient must be regular status employees who have worked a minimum of one calendar year and have successfully completed probation. 5. No employee will be allowed to receive more than 360 hours_of donated vacation leave for any single serious medical condition, as defined within the FMLA, without the additional written approval of the City Administrator. 6. An employee may donate no more than sixteen (::[6) hours per calendar year to a single fellow employee. 7. Donation of vacation will not be allowed once an employee is judged to be permanently disabled by the serious medical condition and will not be returning to work. 8. An employee may only receive donation of vacation leave equal to the number of hours of time compensated by sick leave, vacation leave, or compensatory time which the employee would lose from their job due to the serious medical condition. 9. Donation of vacation leave by City employees will be completely voluntary. No City employee shall pressure or otherwise attempt to influence a City employee to donate vacation leave. 10. The donated vacation time may be used for illness or injury of the employee only. A vacation donation request is not extended to an employee to take care of members of their immediate family. 11. An employee is not eligible for vacation-time donation if the employee is eligible for Workers' Compensation. :~2. Vacation-time donation requests must be made in writing to the City Administrator on forms designated for that purpose. Requests must be accompanied by supporting medical data. The requests will then be reviewed by the City Administrator and will become effective upon approval. 13. The City Administrator shall have the right to deny use of donated vacation leave or limit its use, as shall be determined necessary in the best interests of the City of Ramsey. 14. Donations must be made in increments of one hour. The time donated by an employee will be converted to the receiving employee's rate of pay to determine the number of hours that will be received. The dollar amount will be determined at the time the donation is received. Vacation leave donations will be calculated using time and not an equivalent cash amount. 15. The recipient of donated vacation time shall not accrue sick or vacation leave while using donated vacation time. 16. If the recipient separates from City employment before using all of the donated vacation time, the remaining donated time may not be converted to cash severance pay. Once the time is donated, the donator will not be able to take the hours back. I I I I; I I I I I I I I I