Agenda - Parks and Recreation Commission - 12/09/1999

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Goals and committees Within a week of the initial informational meeting, you'll want to hold an organizational session. Now that everyone knows what the project is about, it's time for the campaign to take shape. Three goals should be accomplished: [] Form project committees [] Design the play environment, estimate costs [] Write down project goals and deadlines Organize ),our committees in a structure that works for the group. Key role players for a smooth project presentation might include: Design chairperson: · Arranges site analysis and selection · Gathers input for product selection · Develops master design plan · Submits equipment order Volunteer chairperson: ;, · Heads volunteer recruitment and coordination · Organizes event staffing with othe:- committee leaders · Coordinates ribbon cutting cerem,~ny Publ.ie relations ehaizperson: , Keeps the media and community aware of the campaign's progress · Handles PR for fund-raising events · Coordinates meeting announcements and phone ealls · Handles "thank-yous" Sales chairperson: · Plans fund-raising events · Organizes the sales team · Pitches the cause to local businesses and service groups · Manages the budget Installation chairperson: · Receives equipment · Gathers installation tools · Manages installation event in conjunc- tion with KOMPAN play consultants · Arranges for installation day food, child care, etc. These roles are n'ot set in stone. Overlap between different committees is inevitable; what's important is that your group finds the balance that works best. I I I I I I I I I I I I I I I I I