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City Clerk (Management) <br />Page 3 <br /> <br /> PERCENT TIME <br /> REVISED PERCENT <br /> SECTION: JOB CONTENT DUTY SUBDUTY TASK <br /> Oversee record retention schedule for own department/division in ~ i 2.03 TSK371 <br /> accordance with jurisdiction schedule and/or applicable legal regulations <br /> (e.g., develop indexing, filing systems for access/retrieval/retention of <br /> information). <br /> Record, Update, and File Information : 0.76 ; SUB85 <br /> Update and maintain city code book. =i ~ 0.09 TSK372 <br /> <br /> Establish methods for recording information. ~ i 0.47 TSK373 <br /> Record and maintain forms/logs/lists. <br /> <br />Authorize/Release Information ! 2.25 : SUB86 <br />Interpret laws, classify records, and authorize release of records as the i ! 1.57 ~ TSK375 <br />responsible authority for data practices. <br />Authorize the release of Information, ensuring request is consistent with :: 0.68 TSK377 <br />jurisdiction policies/procedures and Data Practices Act. <br />I Perform Communication Activltie,~ ' I 37.50 : i DUT20 <br />Compose Documents and Edit Written Material i 20.68 : SUB87 <br />Write routine correspondence and reports (e.g., memos, minutes, ; i 1.20 TSK378 <br />inquiries, status/activity reports). ~ : <br />Draft ordinance revisions, i 0.39 TSK379 <br />Draft minutes of governing board, commission, HRA, Port Authority, and/or : ~ 4.70 TSK380 <br /> committee meetings, i : <br /> Draft resolutions. <br /> ~ 1.69 ~ TSK381 <br /> <br /> Draft policies (e,g,, personnel policies, utility shut-off policy), i 0.32 ~ TSK382 <br /> <br /> Record, write, and consolidate/prepare meeting minutes. := = 5.16 __ TSK383 <br /> <br />Write informational/promotional materials ie.g,, newsletters, bulletins, i i 0.48 __ TSK354 <br />press releases). <br />Write professional documentation (e.g., manuals, operating instructions, : 0.35 TSK385 <br />service procedures). <br />Write narrative reports using material and information from multiple i = 0.73 TSK386 <br />sources, <br />Write classified ads (e,g,, employment ads, ads to notify public of program .: 0.74 TSK389 <br />availability). : <br />Write legal and/or public notices per established format, i 1.99 TSK390 <br /> = = 0.68 TSK391 <br />Complete forms, surveys, and applications. <br />Edit typewritten material, i i 2.06 ~ TSK392 <br />Type/Word Process Information = 10.23 ~ ~ SUB&9 <br /> <br /> <br />