Agenda - Parks and Recreation Commission - 05/08/1997

Home

Eo Go It shall be the policy of the City of Ramsey to allow up to three (3) tournaments/special events per month, on weekends, during tournament season from May 1 st until the end of organized programming of the facility by the Park Department. Individuals or organizations interested in sponsoring and/or conducting a tournament will make written application to the Park Department. Priority will be given to Ramsey Residents, including the Youth Association, as defined under I. A. beginning the first working day in January each year. No tournament will be scheduled until the Youth Association(s) have submitted their requests. Any remaining weekend dates (not to exceed three per month) available could be scheduled by Non-Residents. Non-residents requests for the remaining available dates will be awarded after May, on a first come - first serve basis. Sponsors that have conducted tournaments the previous year may have first priority for those dates again the following year. A deposit shall be required with the tournament application. No exceptions. The deposit applies to maintenance, clean-up, and any other damage that may occur to the facilities. If the facility is lek in unsatisfactory condition after use, all or part of the deposit will be used to cover necessary expenses. If facilities are left in satisfactory condition, the entire deposit will be returned. City Staff will inspect the facilities the next business day after completion of the tournament. The sponsor of the tournament shall sign a statement accepting responsibility for operating the tournament in accordance with these policies and be financially responsible for guaranteeing payment of any and all expenses for said tournament including required deposits and user fees as well as additional costs for services and supplies provided by the City; licensing fees; and payment of damages, in full, resulting from theft or vandalism to any equipment or facilities during the rental period. The Park Department reserves the fight to close a tournament with forfeiture of all monies at the time if any of the set policies are not adhered to or if any problems occur in the areas of fighting, abusive language, harassment of residents or any park users. No games will start before 8:00 a.m. on any day of the tournament. Failure to comply with this will constitute grounds for tournament forfeiture. All lights will be off at 10:00 p.m. unless permission has been granted by the Park or Police Department (this only in extenuating circumstances). Tournament/Event Facility Use Application Page 7 of 9