Agenda - Council - 06/11/1996 - Laserfiche WebLink

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not to make a change now but there may be an opportunity at a later date to react to request. Councilmember Beahen inquired When the possibility of this change may take place. this Mr. Schroeder pointed out that during Case #3 of this agenda, this will be discussed. He added that he is not really sure what his favorite of the options listed are. He asked for more time to see how it goes. Councilmember Beyer understood that at the time Ms. Mayer was promoted to her present position, she was just going to be filling in with the minutes until someone else could do it. She inquired if Ms. Mayer's old position was filled. Mr. Schroeder replied that it was not filled in the same way. At that time, we had 5.5 people in the Finance Department - we now have 3.5. We had 4.5 in the Administrative Services Department, now we are down to 4. Councilmember Beyer commented on going around and asking for volunteers to do the minutes when in the job descriptions it states "and everything else we deem you to do", you could just have handled this administratively months ago. Mr. Schroeder responded that what he' s afraid of happening is that it will open the door for someone else to just ask to have duties taken away from their description. Councilmember Beyer felt that would not happen. This is a first and she felt it should have been handled administratively. The employee has the opportunity to take it to the next step. Councilmember Beyer stated she likes the idea of half-t/me person in the budget to be a floater and do minutes, etc. She suggested having the job description written up and the advertising to begin. Mr. Schroeder stated there is an additional $I1,000 for 1996 to spend three to four different ways. He asked for time for Linda Waite Smith to evaluate that prior to the job description being written. Councitmember Beahen asked what time line Mr. Schroeder is contemplating for Ms. Waite Smith to be ready to do this. Administrative Services Manager Walte Smith stated that she is at present doing a backlog of things and added that she is not even currently supervising Administrative Services until she gets some of the backlog addressed. I I I I I I I I I I I Mayor Hardin felt it made sense to wait 60 to 90 days to review operations rather than to do something now. Councilmember Beyer reminded staff that this came to the Committee in November and we have had three meetings to discuss it. She understood Ms. Waite Smith's workload, but was anxious for something to be done about this. I I Councilmember Beahen inquired of Ms. Waite Smith if 60 days was sufficient. Ms. Waite Smith felt it would be sufficient. ! I Personnel Committee/January 9, 1996 Page 2 of 5 1 []