Agenda - Council Work Session - 01/28/1995 - Workshop

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ADMINISTRATIVE VACANCY OPTIONS In 1992 Administrative Services had five authorized positions; three were clerical, one a clerical supervisor and one a personnel coordinator. In 1993, we went to six authorized positions. However, due to a resignation at year-end 1992, the staff supervision was shifted to the personnel coordinator (later changed to Administrative Services Manager). We replaced the lost position in that year by a receptionist position and filled the authorized sixth position with a secretary. In 1994 these same six positions from 1993 were authorized but one position went part-time at the incumbent's request. We absorbed that loss and the resulting 5.5 positions have continued into 1995 with one supervisor and 4.5 clerical positions. Recently the dep .artment supervisor has submitted her resignation effective February 10, 1995. This results in the- opportunity to again review the staffing in the department. The 1995 salary range of the vacaied position is $35,919 to $52,057. The existing wage is $38,546. Following are six identified Options for filling this vacancy. OPTION FILL THE POSITION AS I$ This position could be filled with an applicant from Stanton job classifications 169, 170, 171, or 173 listed below. After a review of the time spent profile (job analysis conducted by a consultant study in 1985 wi~h various updates since then), it appears the position spends time on various tasks. These tasks will exist regardless of whether this position is replaced. They would need to be completed by existing staff if the position is not replaced. A number of the tasks require a position of superv!sory or managerial level. Many others require confidentiality. A small portion of the position could be folded into non-supervisory or non-confidential positions. HOURS 300 L 275 225 200 175 150 125 100 100 75 65 TASKS Staffing/Recruitment Communication Compensation/Benefits Policies, Procedures, Practices Labor/Employee Relations Supervision Performance Appraisals Budget Training and Development Risk Management Affirmative Action/ADA/EEO 40 Process Documents and Release Information 25 Employee Records Advantages: 1. There would be a person "in-house" to handle personnel related issues. 2. A supervisor to maintain the current Administrative Services Department of clerical support. 3. Continued excellence on the Ramsey Resident. 4. A position to represent Administrative Services and other clerical functions during budget discussions.