Agenda - Council - 06/13/1995 - Laserfiche WebLink

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I I I I I I I I I I Motion carried, i Voting Yes: Mayor Hardin, Councilmembers Beahen, Beyer and Zimmerman. Voting No: None. Motion by Couneilmember Beahen and seconded by Mayor Hardin to direct the City Administrator to ~Sroceed with the hiring process as directed. Further discussi6n: Mr. Schroeder inquired how much involvement the Personnel Committee wantd;l. The Committee agreed that the applications should be "weeded" out by Mr. Schroeder and Ms. Hart and that they should come to the Committee with a recommendation.' Motion carried.: Voting Yes: Mayor Hardin, Councilmembers Beahen, Beyer and Zimmerman. Voting No: None. Case #2: Assistant to the City Administrator Position City AdministratOr Schroeder stated that Staff is hoping to come back to this position after the Finance posit~on is filled. We will be talking about what to shift to others and whether a different position will be filled. We have been shifting tasks now. Finance Officer Hart added that when Administrative Services is back into full play, we will have a betteriidea what is needed. Councilmember Beyer inquired why when the Administrative Services Manager resigned, that her duties Were not shifted to the Recording Secretary instead of into the Finance Department. Sl-/e felt that a lot of undue burden was placed on the Finance Officer, especially at a ti .rhe when the audit was being done. She suggested that a lot of the duties be shifted to the ,Recording Secretary and to the respective Department Heads. She stated that Ms. Hart has expressed how extremely busy she is and that more duties should not be put on her. Cou~cilmember Beyer continued that when Penny Ott resigned, it seemed the natural progression would be that her tasks would have gone to Jo; they went to Kay. With Kay gone, it would seem the tasks should go to Jo, they went to Jessie. Mr. Schroeder ~eplied that the normal progression is to try to control growth of organization. Afl example, we have had an on-going issue as it relates to completion of minutes. He added that it isn't Jo's fault, but we have just gotten a handle on that recently. We need assistafl, ce as it relates to Jo in getting the minutes out. If Jo is given 10 hours a week in additionhl duties, the minutes have to be shifted to someone else. He expressed his satisfaction {vith the job Jo is doing on the minutes. It's tough to find people who enjoy that so when you give her more duties, you have to shop around for what you take off her list of tasks. Similar examples occur with just about any position here. Councilmember Beyer stated she would assume that if some of the duties get passed to Jo, she could pass s~)me of her current duties onto someone else. She could supervise and delegate other dd~ties. She inquired if Jo was approached regarding this. Mr. Schroeder r~Plied yes. He added that we are a fairly conservative staffing complement - 16,000 population and 39 full-time staff people. There are not people sitting around waiting for tasks'~to be given to them. Councilmember Beyer stated she is concerned about relieving the Finance Officer of some of the extra duti~s. Personnel Committee/April 11, 1995 Page 3 of 5 7?