Minutes - Parks and Recreation Commission - 03/13/2003

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recommend initiating concept planning for all the municipal property adjacent to the lake, but also look to the future development potential in the vicinity so as to best project and site needed park improvements and other public improvements. Staff is therefore also recommending that up to 15% of the $232,200 in Park Dedication be approved by City Council to begin the necessary survey work and planning to develop the referenced concept plan. It is believed that the $34,800 would be enough to go as far as to preparing construction documents for the first phase of development. Commissioner Olds asked how this tied into the development on Sunwood Drive to the East. Chairperson Johns explained this would be the money put towards the development. Parks/Utilities Supervisor Boos passed out a request for proposals and described what the case contained. He indicated that Task One would confirm understanding/approach to the project, Task Two would assemble base information, Task Three would generate a park service area analysis, which would identify what is probable to occur in the space. Task Four would develop concept m aster plans, T ask Five would b e t o refine the concept plans, T ask Six would be to develop the park master plan, Task Seven would document the planning results and Task Eight would develop plans and specifications. Chairperson Johns commented that she thought this was an important piece of property because it is the only lake side they have in the City. Commissioner Rolfe noted this would be a great area for a park. Chairperson Johns stated she thought this made sense. Parks/Utilities Supervisor Boos explained this would be brought to the City Council on the same night as the final plat is approved. Commissioner LaMere asked if this was approved, could they begin working on this immediately. Parks/Utilities Supervisor Boos stated he thought they would. Parks/Utilities Supervisor Boos explained that some money should be set aside for concept planning. He recommended that a park project number be created so the park dedication fees are earmarked for this park. By having the monies secured in this manner, they would still have to bring forward a park plan before spending any money. Commissioner Ostrum asked if they do not ask for all the money now, will this go in the fund for all other parks. Parks/Utilities Supervisor Boos noted that he did not think that would be a concern. Park and Recreation Commission/March 13, 2003 Page 3 of 8