Minutes - Council Work Session - 04/22/2014

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the Mayor would be the political spokesperson. He suggested funneling all communication thorough the Fire Chief and Police Chief. Mayor Strommen stated if the Emergency staff is in the field, another press release can be scheduled for a time when they are available. The Council continued the scenario by holding a press release. Mayor Strommen read a statement providing details of the tornado touchdown, length of duration, extent of structural damage, number of missing persons, areas without power, streets that are blocked, and that Emergency Personnel are in the field assessing damage. Her statement also encouraged residents to stay indoors, remain safe, and to avoid storm hazards. Finally, her statement provided telephone numbers to call for additional information and indicated that subsequent press releases would be held. The scenario evolved into role playing with the Mayor and Councilmembers fielding questions from the Press. Fire Chief Kapler complemented the Mayor and Council for their response during the scenario and stated it is important to stick to the facts. Councilmember LeTourneau suggested a script be created to assure all of the important points are included. Mayor Strommen agreed and stated should a real emergency occur, it would be her intent to write out a prepared statement before speaking at a press conference. Fire Chief Kapler stated the intent of tonight's practice is to talk about what to do and what not to do, to provide an idea of what will be occurring, and the types of questions that can be asked. Mayor Strommen stated in a storm scenario, the City would be establishing the press conference so comments can be a bit more prepared. City Administrator Ulrich stated staff will draft talking points that includes the topics raised tonight including mention that there will be another press conference. Councilmember Kuzma asked who will be the point of communication if Emergency Personnel are in the field. Fire Chief Kapler stated at the beginning, primary communication will go to City Administrator Ulrich who will distribute it to the Mayor and Council. Police Chief Way stated the Emergency Center would be created in the Alexander Ramsey Room because it can be powered by &backup generator, access can be controlled, and there is a kitchen area, and bathrooms. The Mayor and Council would be expected to meet in that room. In addition, it can be equipped with a telephone bank to take calls. Fire Chief Kapler stated if the Municipal Center is damaged, the backup Emergency Center is Fire Station #1 because it also has backup power. City Council Work Session / April 22, 2014 Page 5 of 9