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Councilmember Johns asked that the monthly reports include year -to -date comparisons so she <br />can determine if it is higher or lower activity. <br />Police Chief Way explained how weather conditions can throw off some numbers when used as <br />a point of comparison. <br />City Administrator Ulrich stated trend charts may reflect that same information. <br />Councilmember Johns stated she does not want to ask for something that is too staff intensive, <br />but does find trend matrix information to be helpful. She stated it could be quarterly reports. <br />Mayor Strommen stated she would prefer reporting less frequently but to add context and <br />additional information so emerging trends and staffing needs can be determined. <br />Councilmember Johns agreed, noting it is also a tool for the budget. <br />Mayor Strommen asked staff to continue to report on high profile activity because the Council <br />will be asked about those situations. <br />Councilmember Kuzma stated he would support quarterly reporting as long as timely updates are <br />provided on significant events including parks and trails. <br />Councilmember Tossey stated he is not afraid to ask Police Chief Way if he has questions so he <br />does not get too in -depth on the reports except for things that are costing money. He stated they <br />are trained professionals and he trusts their work. <br />Councilmember LeTourneau supported less frequent reporting but agreed with the importance of <br />being able to identify a trend. He asked how to balance information and transparency while <br />improving conditions. Councilmember LeTourneau stated he likes receiving the weekly update <br />but does not necessarily need to know all of staff's activities. He stated if those reports draw a <br />lot of time away from staff, something less frequent can be considered. <br />Mayor Strommen stated the reasoning behind less frequent reporting is to support a Council <br />goal. <br />City Administrator Ulrich stated the reporting has been reduced from a "laundry list" to timely <br />information such as when hydrants will be flushed and need for that activity. <br />Mayor Strommen stated she likes public updates, such as the presentation created by <br />Development Services Manager Gladhill on economic development that was presented to the <br />public at a Council meeting. <br />Councilmember Backous stated there is reporting to the public, which is useful and should be <br />regular, and also reporting to the Council for their information. He stated it is the responsibility <br />of City Administrator Ulrich to assure reporting meets the Council's Strategic Plan goals. <br />City Council Work Session / April 22, 2014 <br />Page 7 of 9 <br />