Minutes - Council Work Session - 07/22/2014

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Human Resources Manager Lasher stated that is the intention. She explained this Policy, once adopted, will be a working document and staff has been directed to consider what a PTO Policy will involve. That research is in its initial stages and today in the Labor Management Committee meeting, an all staff survey was discussed. That survey will go out August 1, 2014, and pose questions to gain staff's feedback on a PTO Policy. Councilmember Backous asked whether it was typical for labor agreements to override anything within the Personnel Policy. City Attorney Langel explained that typically, Personnel Policies are not part of employee contracts but, rather, an internal guide. However, union contracts are legally binding contracts and will over ride the Personnel Policy. The consensus of the Council was to direct staff to prepare a resolution to adopt the Personnel Policy for consideration on a future Consent Agenda. 2.04: Consider Contract for Professional Services with BKV Group to Conduct Final Plans and Specifications for Fire Station #2 This item was removed from the agenda and tabled to the August 11, 2014 Work Session. 2.05: Review, Amend, and Authorize Resident Survey Assistant to the City Administrator Brama reviewed the staff report and past consideration by the Council relating to the resident survey. He indicated staff had selected the National Research Center (NRC) to perform a `Third Party Mail' survey based on competitive pricing, quality of product, and experience working with municipalities. Assistant to the City Administrator Brama presented the original template survey provided by NRC and a revised survey that included changes /amendments requested by the Council at its June 17, 2014, meeting. He described the three mailings that will take place and proposed timeline. Assistant to the City Administrator Brama asked whether the Council wanted to reconsider Question 17 due to the recent updates regarding potential franchise fees and assessment process changes Mayor Strommen asked if the Council had questions or concerns. Councilmember Kuzma stated he supports leaving Question 17 in the survey as franchise fees may be a future consideration and he would like to gain the public's feedback. City Administrator Ulrich stated the question references an $8 franchise fee and asked whether it should remain as a `marker' to gain feedback. He suggested changing the wording slightly since it is not the Council's intent to impose a franchise fee at this point in time. The Council agreed. City Council Work Session / July 22, 2014 Page 7of10