Agenda - Council - 07/22/2014 - Laserfiche WebLink

Home

Observations/Alternatives: Observations: Several public information meetings have been held over the last year or more to allow area residents and businesses the opportunity to discuss this project with staff and to address any concerns the public might have. Staff also met individually with various businesses to coordinate the proposed construction activities based on their specific needs. And in an effort to minimize impacts to area businesses and residents during construction, additional meetings will take place during construction as needed, and staff plans to make detour route exhibits available on the project web site throughout construction which can be downloaded and provided to guests, customers and vendors to better direct them to businesses and residences during the different stages of construction. Staff will also work with the contractor to minimize the duration and impacts of road closures and traffic detours, which was one of the primary concerns raised during the public information meetings. As previously discussed, a petition was received in May 2013 signed by 47 residents of the Alpaca Estates development stating they oppose the project in its entirety, even though no assessments are proposed for this project. Alternatives: Alternative #1 - Motion to accept bids and award a contract to Kuechle Underground, Inc. in the amount of $2,649,722.45 for Improvement Project 12-22; Riverdale Drive Reconstruction and Extension - Armstrong Boulevard to Traprock Street. Alternative #2 - Motion to deny accepting bids and awarding a contract for Improvement Project 12-22 at this time. Funding Source: The lowest responsible bid for this project is $2,649,722.45. Funding for construction of this project is proposed to include a combination of funding sources including awarded Cooperative Agreement funds, TIF 4, Municipal State Aid (MSA) funds, Sewer funds (sanitary sewer construction), Water funds (watermain construction), and Stormwater Management and Utility funds (storm sewer and ponding construction). Following is a detailed breakout of the amounts proposed to be paid from each fund. $ 702,000 - Cooperative Agreement $ 275,000 - TIF 4 $ 158,238 - MSA $ 179,824 - Sewer $ 759,660 - Water $ 350,000 - Stormwater Management 225.000 - Stormwater Utility 2,649,722 - Total Construction Costs Plans and specifications were prepared by Engineering Department staff, with some assistance from Hakanson Anderson. Engineering department staff will also complete all construction administration, staking, and inspections. These staff costs are not reflected in the costs above. Additional construction related costs will include an estimated $15,000 for contracted materials and soils testing. Staff is also still working with Anoka County to acquire the necessary permanent roadway easement across their stormwater ponding property in Tooth Acres. While it is unknown what this cost will be, if any, based on the narrow lot width of 200 feet this cost is anticipated to be nominal. No assessments are proposed to be levied with this project. Recommendation: Staff recommends adopting Resolution #14-07-144 accepting bids and awarding a contract to Kuechle Underground, Inc. in the amount of $2,649,722.45 for Improvement Project 12-22; Riverdale Drive Reconstruction and Extension - Armstrong Boulevard to Traprock Street. Action: Adopt Resolution #14-07-144 accepting bids and awarding a contract to Kuechle Underground, Inc. in the amount of $2,649,722.45 for Improvement Project 12-22; Riverdale Drive Reconstruction and Extension - Armstrong Boulevard to Traprock Street. Res 14 07 144 Riverdale Proiect Man MnDOT Bid Concur Ltr Attachments Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 07/17/2014 11 29 AM Brace Westby (Originator) Bruce Westby 07/18/2014 03 49 PM Form Started By Brace Westby Started On 07/15/2014 01 09 PM Final Approval Date 07/18/2014