Agenda - Economic Development Authority - 12/01/2003

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~¥r. Jim Norman November 7, 2003 Page 2 Task 1 - Initial Meeting with Staff and Property Owners/Tour the Site (Meeting #1) - This meeting will be used to define the study area, collect relevant project information,.identify other project area issues and discuss general ideas that will help create an overall vision for the project area. The meeting would involve property owners, key staff members from the City, Boltin and Menk, and HKGi. This meeting would be scheduled when the results of the sewer feasibility study are known. A tour of the project area will be conducted allow t-IKGi staff to become familiar site conditions. Task 2 - Assemble Base Information - Assemble base map information from data available from the City including but not limited to property boundaries, roadway, utility, building locations, contours, wetland, and other physical features. It is our understanding that the City will have new aerial photography that will be available for use with this project. Additionally, HKGi will collect and update information on current zoning, comprehensive plan desi~wnations, building conditions, and property values. Task 3 - Preparation of concept alternatives - I-IKGi will prepare concept alternatives (up to 3) for the project area. The concepts will utilize information contained in the Rum River Commercial Area Retail Market Analysis as well as the general ideas discussed by the property owners in Task 1. HKGi will utilize computer graphics and sketches .to communicate themes in the concepts presented.. Task 4 - Review Concepts with City Staff and Property. Owners (Meeting #2) - Present concepts to City Staff and Property Owners for input and feedback. Task 5 - Develop the Preferred Alternative as the Master Plan - Based on input gathered in Task 4, I-{KGi will assemble the master plan (preferred alternative). The master plan will include graphics identifying [and uses, building forms and patterns, landscaping and site amenities, and roadway and access plans. .. Task 6 - Assess the Financial Feasibility of the Master Plan - Conduct a preliminary feasibility analysis of the master plan focusing on funding sources as well as public and private actions necessary for project implementation. Task 7 - Review Master Plan Preferred Alternative with City Staff and Property Owners (Meeting #3) - HKGi will present the master plan (preferred alternative) to City Staff and Property Owners for input and feedback. Task 8 - Revisions Master Plan Preferred Alternative - Based on input and feedback from Task 6, l-~Gi will make necessary revisions to the Master Plan Preferred Alternative. Task 9 - City Council, Economic Development Commission, and Planning CommisSion Review (Meeting #4) - Present the master plan to the City Council, EDA, and Planning Commission in a work session meeting for review and comment. Property Owners would also be invited to attend this meeting. Task I0 - Revisions Master Plan Preferred Alternative - Based on input and feedback from Task 6, HX. Gi will make necessary, revisions to the Master Plan Preferred Alternative. Task 11 - Assemble Final Report - Assemble the final master plan report containing text and:graphics that describe the process and the project outcome. Provide the City with one camera-ready copy of the report and a CD containing all text and graphics.