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Motion by Cmmcilmember Kurak, seconded by Councilmember Anderson, to recommend that the City Council approve $32,800 for River's Bend Park's water supply, with $18,600 funded from the Lawful Gambling Improvement Fund, and the balance from the Park Trust Fund. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Kurak, Anderson, Hendriksen, and Zimmerman. Voting No: None. Case #2: Consider Computer Web Site Design and Subscriber Services City Administrator Norman stated that City staff has been in the process of reviewing steps to bring the City's computer web site back on line since the site fell into disrepair sometime during the year 2000. A case for web site design was brought before the Council on April 10, 2001, when prices were compared between two freelance proposals. Council could not reach an agreement and staff recommended utilizing the services of a technology consultant whose services had been utilized by Connexus Energy in the past. The Council agreed to engage the services of Barry Johnson of Dynamic Information Systems LLC, on June 26, 2001. A series of recommendations were presented by Mr. Johnson in October 2001. One recommendation by Mr. Johnson had been recently approved by the City when the City changed its desktop and network support services with NetMark to LOGIS. The City Council met at a work session on March 5, 2002, to discuss the web site and subscriber services portion of Mr. Johnson's recommendations. Mr. Johnson provided further information, relating to his recommendation in October, to contract with GovDocs for web site and subscriber services. The web site design package included a below cost fee of $500 for set-up and a monthly hosting fee of $75. The subscriber portion of the GovDocs services included a $9,130 set-up fee with a monthly charge of $880. Mr. Johnson's analysis on March 5 compared the subscriber services portion of the GovDocs proposal with other providers of similar subscriber services component. While it was noted that there were no suitable "apples to apples" service providers of the subscriber service component, Johnson did provide three alternative solution approaches to comparing other service providers. The cost and value analysis presented to the Council on March 5 concluded that GovDocs was the lowest cost provider of subscriber document services. While the Council session of March 5 included a lively discussion, a consensus was not determined. The Mayor directed staff to present the recommendation during the next regular Council meeting for Council consideration. Barry Johnson of Dynamic Information Systems had recommended to the City Council that the City of Ramsey contract with GovDocs for web site design and document subscriber services. The web site design portion of the services would be a $500 one-time set-up fee and a $75 monthly hosting fee. The on-line document subscription portion of the proposal would cost $9,130 for initial set-up fee with an on-going monthly fee of $880. Councihnember Kurak stated that after comparing the bids the City received from freelancers for web site design to the proposal of GovDocs, the City will be paying 20 percent more for the extended services of GovDocs and approximately 1/3 more for maintenance. She feels that the GovDocs proposal was acceptable because the City would be receiving the subscriber services and if the City were to chose to cancel the contract with GovDocs, the City would still own the web site. Finance Committee/March 12, 2002 Page 3 of 5