Minutes - Council - 06/25/1985 - Laserfiche WebLink

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This afternoon (June 13, 1985) Arnie Cox came up to the count at City ~ali and requested that we write a check in the amount of $1,228.75 to Twin City Marine for the purchase of a boat and trailer. At the time of the request (4:15~m) there was no one at City Hall aware that the Council had approved writing such check. According to our purchasing ordinance, which staff members are required to follow, state that for all purchases: A purchase requisition must be made out in advance of the purchase, A typewritten purchase order must be prepared based on the information in the purchase requisition, The City Administrator must approve and sign all purchase orders, and Council approval must be received ~ for any purchases exceeding $500. According to the ordi .nance, adopted by Council, these procedures should be followed in order. Penny questioned Arnie Cox to be sure the purchase of the boat and motor had been approved by City Council. Arnie stated that Bill Goodrich approved writing the check. Clayton called Bill Goodrich-and he confirmed that the Council did approve the purchase at the last Council meeting. Please note that prior to calling Bill Goodrich the Council minutes had not been completed, Sylvia Frolik was not in the office. You were on vacation, and no other individual was available to confirm that the boat and motor was approved by Council. After the conversation with BillGoodrichKathie typed the check and the signed check was completed at 4:35 (20 mintues after he first made the request). Arnie did not wait for the check and commented on how difficult it was to get. a check at City Hall. Possibly what staff should do is educate new Council members on current financial policiesand ordinances so that this situation does not occur in the future.