Laserfiche WebLink
Services <br />The selected system must meet the minimum service offerings: <br />1. Ability for the customer to apply and obtain permits and licenses online. <br />2. Ability for the customer to submit payment for permits and licenses online. <br />It is desired that the selected system include the following optional offerings: <br />1. Electronic Plan Review <br />2. Ability for the customer to view status and progress of permit review online. <br />3. Ability for the customer to schedule inspections online. <br />4. Ability for field inspection Staff to search database and enter data remotely in the field with mobile <br />devices. <br />a. The response to this question shall clarify whether the mobile environment is web -browser <br />based or includes a specific application for smart phones and tablets. <br />b. The response shall further clarify whether applications for smart phones and tablets were <br />designed for smart phones or tablets or both. <br />5. Integrated mapping capabilities <br />Quotes shall be structured as to easily choose to keep or remove individual modules from the quotes. <br />Financial Systems <br />The selected software must be able to integrate with JD Edwards, the City's financial accounting system. <br />Responses must outline how the system has integrated with JD Edwards in past implementation or how the <br />selected vendor plans on integration with JD Edwards if it has not done so in the past. <br />Additionally, the City currently contracts with a third -part vendor for internet merchant services. This service <br />offering allows for payments for services outside of our current permitting and licensing software. Furthermore, <br />this third -party system allows for credit card and online payments for services beyond permitting and licensing. <br />Please see Exhibit A for a complete list of payments the City accepts by credit card through this system. <br />Please include in your response a list of payments that can be handled by the software. Please indicate how the <br />system accepts online transaction. <br />Cost <br />Please provide a detailed breakdown of project costs including initial start-up costs and annual costs. Responses <br />shall be submitted assuming 25 total users with access to all chosen modules. <br />Responses shall include cost structure (per user, per module, etc.). Responses shall also include any necessary <br />additional hardware or software. For example, if the base system provides electronic plan review or integrated <br />mapping solutions, but requires the purchase of a third -party solution, additional server needs, or additional <br />software needs, responses must include this information. The City reserves the right to reject any quote that <br />fails to include this information. <br />Scoring Format <br />The City will review the requests based on the following scoring table. This scoring process shall be used for <br />advisory purposes only. The City recognizes that certain aspects are difficult to quantify. The City reserves the <br />right to select any vendor, regardless of the outcome of the scoring process. Furthermore, the City reserves the <br />