Minutes - Council - 03/23/2004 - Laserfiche WebLink

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approvals. Article 1.2 of the RTC Development Agreement states that the City will appoint members to the Town Cemer Review Board. The Council discussed the TCRB during a work session on November 3, 2003, and during the Council meeting of November 10, 2003; however, it was decided that it would be necessary to create the TCRB prior to appointing members to the body. Staff was directed to bring a draft of the purpose and organization of the TCRB for Council consideration. While developing the draft language, staff recognized the benefit of formulating the TCRB more along the lines of Technical Advisory Committee (TAC), similar to the process for the TH #10 Inter-Regional Corridor Study and the Mississippi River Crossing Study. A resolution was drafted for Council discussion and consideration of the creation of a TCRB as a TAC during a work session held on March 14, 2004. Council agreed with the concept and directed staffto place the item on a Council agenda for consideration. Councihnember Kurak stated she is concerned regarding the changes made in the spirit of what the Town Center Review Board had originally been conceived as. She is concerned regarding changes to the contract through the Master Development Agreement in that the City is now going to be charging back the Review Board to the Town Center LLC. She believes the spirit was originally to have committee people to form the board. Through the discussions in the work session the consensus of the Council was to change that into experts in certain fields. Her concern is in changing the contract and the possibility of it becoming null and void due to these changes. She discussed this with the City Attorney, and he has indicated he feels confident that would not be the case, so she will take his advice on that. She stated she does have an issue with changing the sprit of the Review Board to now being something that will be billed back to the developer on an hourly basis. She would like clarification on the purpose, the authority, and the scope of the Town Center Review Board. She explained she thought this Review Board was going to take pressure off of the Planning Commission, and it now looks like they are asking. experts to do that and she is not sure how that fits into this. She stated she wants to be sure the City is not double dipping. City Attorney Goodrich stated with regard to double dipping, they will be keeping track of time and will be able to tell easily whether this is creating additional work and costing more money or if it is an efficient method of proceeding. It was discussed at the work session that one of the reasons for the formation of this Review Board was due to problems with the forums of the Planning Commission last summer with the formation of the development agreement. It was recognized that this is obviously their largest piece of work and they need the commission meeting regularly and efficiently so things could proceed to the Council. The reason for the Review Board was to assist the Plam~ing Commission in getting this job done and to give them a hybrid summary and expert advice so when they do meet they are ready to go and there does not have to be continuances. That is the goal of this Review Board; it is not an attempt at duplication. The reason this is not a citizens group is staff did not think they could have another citizen group usurp the Planning Commission, which is an essential part of their government, and they did not want to have any political issues with this. This is not a mandatory board. It is advisory to the Planning Commission and as such is advisory to the City Council. It does not have any independent authority. City Council/March 23, 2004 Page 22 of 26