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I <br />I <br />I <br />I <br /> <br />i <br />! <br /> <br />I <br />i <br />I <br />I <br />! <br />I <br />I <br />I <br />! <br />I <br />I <br />I <br /> <br />reports associated with current operations, <br /> <br />Determine costs associated with current operations. <br /> <br />Systems Evaluation <br /> <br />be <br /> <br />Us/ng data collected in task 1, descrlbe current activities re- <br />lated to word processing. <br /> <br />Evaluate potential benefits. <br /> <br />Assign priorities for automation. <br /> <br />6. Prepare Status Report <br /> <br />Phase III -Definitio~of Requirements <br /> <br /> 7, General Requirements SpeCification <br /> <br />A specification will be prepared that describes the functions the <br />system must perform to successfully meet [~e needs of the City. <br /> <br />Research and Evaluate Alternatives <br /> <br />Describe potential vendors of these services. <br /> <br />Evaluate appropriateness of each alternative. <br /> <br />Project the costs and benefits of each option. <br /> <br />9. Final Report Preparation <br /> <br />A draft report will be prepared and reviewed by the staff and the <br />project team. When both ere satisfied that the contents are clearly <br />understood and that the alternatives and recommendations are consis- <br />tent with the expectations of the City, a final draft will be <br />prepared. <br /> <br />10. Report Presentation <br /> <br />The final report will be formally presented by the ProJect Team to <br />the City Hanagement and City Council for their action. <br /> <br /> <br />