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solutions and would like to pursue a hosted solution. Vendors typically offer a variety of"packages", which are <br /> modular and can be customized to meet what the City's needs are at a given time. <br /> Functionally, the new site would allow citizens to do several things online that were previously <br /> unavailable. Some examples would be submitting event applications and other forms online, subscribe to mass <br /> text and social media notifications, and also reserve and pay for meeting spaces and/or park amenities. It may <br /> be worth mentioning that Facility Reservation software is in the proposed budget for 2017 under a separate line <br /> item. This project can be consolidated into the web redesign project and potentially save the City money as well. <br /> The new site would also be able to consolidate many of the existing third-party online services the City <br /> currently uses. Total consolidation of the existing services below could potentially free up$10,630 a year, which <br /> could be reallocated to fund website maintenance costs. <br /> • Mass Email Communications-$3,650/year <br /> • Human Resources Online Application Software-$3,000/year <br /> • Agenda and Minutes Software-$3,500/year <br /> • Online Survey Service(two departments) -$400/year <br /> • Online Photo Galleries-$80/year <br /> • Facility Reservation software(proposed in 2017) -$11000 setup+a percentage of all transactions(See Appendix 2 <br /> on page 5) <br /> One last major benefit of the proposed solution would be reactive design. This kind of design allows the <br /> website to actually react to the screen it's being viewed upon to change the way the site looks in order to <br /> improve the user's experience and usability. <br /> A hosted solution will require an initial setup cost and would be followed with annual maintenance cost. <br /> Several vendors are also willing to break out the initial cost over three to four years. If we break out the costs, <br /> we estimate costs to be approximately$29,515 dollars a year for the first three years after the redesign. This <br /> cost would fall to approximately$9,046 a year, after the first three years, for maintenance. The maintenance <br /> costs include the cost of hosting and upgrades to the site software. Some vendors even include future redesigns <br /> with their yearly maintenance at four-year intervals. <br /> Why Consider Hosted? <br /> The proposed redesign will not only retain all existing services we currently offer to our citizens, but will add <br /> new services and improve others. New services available would allow citizens to subscribe to mass text <br /> notifications, submit applications and forms 24/7, and reserve meeting rooms and amenities. The new site will <br /> be available to more people with the reactive design, which will increase usability on mobile devices. <br /> Sortware Cost Anarysis <br /> • Current cost of third-party online • Cost of new site <br /> services -$10,630 o Years 1-3 -$29,515 a year <br /> • Facility Reservation Software -^'$151000 o Ongoing -$9,046 a year <br /> Setup+ a percentage of all transactions <br /> (See Appendix 2 on page 5) <br /> 2 <br />