Minutes - Council - 09/27/2016 - Laserfiche WebLink

Home

Councilmember LeTourneau stated that the community is growing and the roads are aging, therefore the City is trying new processes in order to solve the road problem. He noted it is understandable that change orders will arise during these processes and he was appreciative that contingency funds were included in the bonding to allow for items of this nature. Motion by Councilmember LeTourneau, seconded by Councilmember Johns, to adopt Resolution #16-09-173 Approving Change Order #1 for 2016 Mill and Overlay Improvements; Improvement Project #16-00 Division B. Further discussion: Councilmember Riley reiterated that he is concerned that change orders come in as a result from contractors underbidding but was pleased to see that this was something the City left off and did not result from that type of activity. He stated that there were thin spots in the pavement which have been addressed and asked if that is a larger concern or whether that has been solved. City Engineer Westby stated that the concern noted was that as the milling of the existing bituminous occurred, it was determined that the bituminous was less than expected in certain spots. He stated that staff was not expecting that and therefore there was a bit of a concern. He stated that staff intends to do pavement coring and soil borings in order to gain additional information on roadways planned for future improvement in order to provide a clear picture of what is needed to improve the roadway. Mayor Strommen referenced the section of Sunwood Drive to the east that she believed was milled and overlaid a few years prior and asked if similar findings were made. City Engineer Westby confirmed that section was overlaid in 2014 and noted that staff did not observe that problem in that section. Councilmember Shryock echoed Councilmember LeTourneau's comments regarding how well staff is responding to these issues and attempting to refine their process with a plan for improvement for the future. She stated that it is great that the Council and staff are continually looking for methods to improve in the future. Motion carried. Voting Yes: Mayor Strommen, Councilmembers LeTourneau, Johns, Kuzma, Riley, Shryock, and Williams. Voting No: None. 7.06: Consider Adoption of Resolution #16-09-174 Ordering Preparation of Assessment Roll and Calling for Assessment Hearing for 2016 Mill and Overlay Improvements; Improvement Project #16-00 Division B City Engineer Westby reviewed the staff report and recommendation to adopt Resolution #16- 09-174 Ordering the Preparation of an Assessment Roll and Calling for an Assessment Hearing for 2016 Mill and Overlay Improvements; Improvement Project #16-00 Division B on October 25, 2016. City Council / September 27, 2016 Page 8 of 10