Agenda - Council - 02/28/1984 - Laserfiche WebLink

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i CASE ~11: tion b ~ '~ and seconded by d Chapter 150.01 of / the City Co~ ~titled "Sewage Disposal SystemS" by substitution of the amended chapter as presented and by adoption of Ordinance ~84- , which ordinance formally adopts the amendment to said Chapter 150. Please refer to ordinance file for Ordinance ~84- . Motion carried. Voting yes ~' . Voting no ./~(~~.' REVIEWAL AND ACCEPTANCE OF COMPUTER BIDS: Council, at their meeting of January Z4, 1984, adopted Resolution #84-3 receiving all computer bids. Due to the complexity of the bids, this resolution also directed City Staff to negotiate a final contract with the low bidder. Accordingly, enclosure (DZ-k) contains Council Resolution ~84-3 with the following supporting documents: a) City of Ramsey's Needs Assessment Systems Recommendation for 1984~ prepared by Ms. Anne R. Carroll of Thompson & Company- This document was prepared by the City's consultant and contains their recommendation to the City in regards to software and hardware bids submitted by vendors..~' b) Bid spread sheet - Pages 1 through 4 contain all the data on each bid. c) Proposed staging plan - This shows how the City proposes to stage its data processing. I I I I I I I Accordingly, the City Staff has negotiated with Teleterminals as directed in Council Resolution #84-3. Please refer to Exhibit "A" which is submitted under separate cover. This exhibit contains the following documents: a) Cost comparison between Teleterminals bid and the negotiated bid b) Sample copy of the following agreements: Software usage agreement Software support agreement Maintenance agreement on hardware c) Letter of intent Council will have to discuss the purchase and financing of said software and hardware at this meeting. Consequently, the following is hereby submitted for your information: 1) Purchase of software - The City has to purchase this outright. It is recommended that the money be borrowed from the Administrative Trust Fund and a resolution be adopted setting the terms of the payback to that fund and the rate of interest. It is recommended that the interest rate be the average the City receives on its money for that calendar year. I I I Z) Purchase of hardware - There are two options to chose from in the purchase of the hardware. a) You may purchase it outright utilizing a combination of the Administrative Trust Fund and Equipment Revolving Fund with some payback procedure as stated in paragraph 1 above. Further, the utilizing of a certificate of indebtedness could only apply to that' percentage that police and public works would benefit from.