Agenda - Council - 03/28/2017 - Laserfiche WebLink

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Task 11—Organize Document. . . refine table of contents • Define (story board)format/style, organization and content • Assemble the pieces (narrative and graphics)to confirm preferred Systems Plan direction DELIVERABLES: Document template/storyboard (LHB) Assembly of narrative and graphics (LHB) CLIENT ROLE: Review deliverables (one round of review and revision) Phase Two Meetings: 2 Consultant Team; 2 City Staff Workshops; Focus Outreach (tbd); 2 Public Events Phase Two Deliverables: Economic Evaluation Summary; Preferred System Plan Approach (outline); Implementation Matrix with Summary Evaluation Phase Three—Report(Final Plan Document+ Project Deliverables) Task 11—Preliminary Park System Plan . . . prepare first draft+ support materials • Revise plan components based on review comments and community input • Refine overall plan document; produce first draft Park System Plan DELIVERABLES: Draft report (LHB) CLIENT ROLE: Review deliverables (one round of review and revision) Task 12—Primary Stakeholder Review. . . re-evaluate+ refine +direct • Present Preliminary Park System Plan to primary stakeholders • Facilitate review session with city leadership and other decision-makers (as directed) • Facilitate focus roundtable discussion to identify and address questions and concerns DELIVERABLES: Meeting agendas and materials (BRUCE/MARK) Specific graphics or text for meetings (LHB) Conduct meetings (BRUCE/MARK) Provide formatted meeting notes (BRUCE) CLIENT ROLE: Schedule, locate, and invite attendees Participate in meetings (lead welcome/introduction) Review deliverables (one round of review and revision) Task 13—Follow Up Outreach . . . engage feedback sources • Present Preliminary Park System Plan at Community Open House (or similar event) • Facilitate focus roundtables to address specific issues or concerns DELIVERABLES: Meeting agendas and materials (BRUCE/MARK) Specific graphics or text for meetings (LHB) Conduct meetings (BRUCE/MARK) Provide formatted meeting notes (BRUCE) CLIENT ROLE: Schedule, locate, and invite attendees Participate in meetings (lead welcome/introduction) Review deliverables (one round of review and revision) Task 14—Final Park System Plan . . . prepare final draft+support materials • Refine Preliminary Draft Park System Plan based on review comments and community input • Prepare Final Draft Park System Plan and catalog all project/process support materials • Facilitate workshop to discuss integration with Capital Improvement Plan • Prepare draft system-wide cost evaluation summary DELIVERABLES: Second Draft report CLIENT ROLE: Review deliverables (one round of review and revision)