Minutes - Council - 12/14/2004 - Laserfiche WebLink

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Motion by Councilmember Elvig, seconded by Councilmember Pearson, to ratify the recommendation of the Finance Committee for Case No. 4 and adopt Resolution #04-12-374 Authorizing the transfer of $l,750.00 from the Council Contingency Fund to the Comraunity Devclopment Department budget to engage the services of Mark Nagel for the purpose of establishing a HRA. Motion carried. Voting Yes: Mayor Pro Tern Zimmerman, Councilmembers Elvig, Pearson, Cook, and Kurak. Voting No: None. Absent: Mayor Gamec and Councilmember Strommen. Further discussion: Councilmember Kurak inquired how long staff estimates it will take to establish an HRA. City Administrator Norman replied he would like to have this back before the Council by January or early February. $) Consider Authorization to Begin Acquisition of the Temporary Offices and Residing/Insulating Building at Public Works Campus Public Works Director Kapler reviewed that in 2004 the consensus of the Public Works Committee was that a temporary office structure would be required to bridge the gap in time form present to a time when a new building could be built to meet the needs of the department. Available storage in the Public Works buildings is close to being filled to capacity. Currently, the main building and approximately 60 percent of the Public Works "North" building are the only heated areas under roof, with the balance of the building serving as a salt storage area. Thc new water tower storage area is used extensively for seasonal storage but is not heated. Public Works Director Kapler indicated the 2005-2009 Capital Improvement Program (CIP) lists as one of its possible projects for 2005 as the residing and insulating of the existing metal building. Once heated, an additional 13,200 square feet of heated space will be available. In addition, the purchase of a temporary office structure would allow the demolition of the existing office area, which would net two to three additional parking stalls in the main building. Total project costs are estimated at $250,000. A quote for the residing, re-roofing and insulating was received early in 2004 for $179,000. Cost of the temporary office structure is estimatcd at $40,000 to $45,000 plus miscellaneous costs bringing the total to an estimated amount of $70,000. He advised funding is recommended to come from the Facility Construction Fund. In July, Council authorized approximately $816,000 to be used toward the design development of the new Municipal Center, which had been deposited in the Facility Construction Fund from 2003 Year-End Excess Revenues and depreciable monies attributed to capital items under $5,000. To avoid having to issue two separate bonds, staff is recommending that the required $250,000 come from the Facility Construction Fund, thus reducing the amount attributed to the City Hall project to $566,000. The City Municipal bonding will need to be adjusted by this $250,000. Motion by Councilmember Elvig, seconded by Councilmember Cook, to ratify the recommendation of the Finance Committee for Case No. 5 and adopt Resolution #04-12-375 authorizing to begin the process of acquisition and construction at the Public Works Campus in an amount not to exceed $250,000. City Council/December 14, 2004 Page 11 of 33