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Work Program —" 4.0 Document Refinement and Production Draft Documents -- Prepare semi-final edits of all previous text and maps. Prepare each section of the plan(e.g.,Land Use)so that it can be copied and bound as a stand-alone ` document and also as a chapter in a three-ring binder. Include a generous —, number of good-quality photographs,with captions,to illustrate the ideas in the text and to enliven the appearance of the document. Final Documents Prepare final edits of all text and graphics after approval of the plan by the Common Council and staff Deliverables • 15 copies of the approved, complete Comprehensive Plan. • All text in Microsoft Word format. • All maps in ESRI ArcView format. • All Microsoft PowerPoint files. All maps will be converted into Microsoft PowerPoint slide shows. .o • The entire plan per chapter converted into Adobe Portable Document Format (PDF)to be placed on the City's Web page. • One original paper set of all plan document pages. All data and text used in the plan will become property of the City of Ramsey. 5.0 — Summary of Public Communication and Involvement .11111. 5.1 Participation for Major Tasks 1.0 and 2.0—Analysis and Concept Plan The roles of the three major review and bodies are understood to be as follows: Citizens Advisory Committee: This group will be appointed by the City Council for the purpose of advising the staff and consultant on the preparation and review of the comprehensive plan, It will send to the Planning Commission — a draft comprehensive plan. Members may include persons from the Planning Commission and/or City Council. Planning Commission: The City Planning Commission is authorized to prepare the comprehensive plan and recommend(by a majority vote of the Commission)its adoption to the City Council. McCombs Frank Roos 7-14 City of Ramsey